Executive Assistant (Remote)

2 hours, 10 minutes ago
Full-time
Senior
Operations
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised

Description

  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and publicly available information, then prepare comparative reports.
  • Store, organize, and maintain documents, files, research notes, and other company records.
  • Prepare lead lists, meeting minutes, payroll information, and transcriptions from audio recordings.
  • Research products, purchase goods, and secure samples as needed.
  • Maintain CRM data for marketing and sales campaigns, including updates and information collection.
  • Monitor projects, support internal communication, and organize company data.
  • Coordinate calendars and schedules to prevent conflicts and keep clients prepared for meetings.
  • Prepare travel itineraries and book hotels, rental cars, and related arrangements.
  • Handle email and call communication, manage inboxes, and follow up on correspondence and inquiries.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant supporting C-level executives such as a CEO or COO.
  • Bachelor's degree or any certificate course is required.
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent written and verbal English communication skills at a B2 level or higher.
  • Solid organizational and time management skills.
  • Tech-savvy and familiar with tools such as desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets, such as MS Office.
  • Knowledge of online calendars and scheduling tools, such as Google Calendar.
  • Proactive attitude and willingness to be trained.
  • Ability to work a graveyard shift and US work hours (20-40 hours per week).
  • USB noise-cancelling headset, working webcam, and a computer with at least a 1.8 GHz processor and 4GB RAM.
  • Main internet speed of at least 25 Mbps cable connection and backup internet speed of at least 10 Mbps.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Job security and stability.
  • Paid training.
  • Inclusive culture.
  • Upskilling opportunities.
  • 100% work-from-home setup.
  • Supportive team environment.
  • Opportunities for career growth.
  • Holiday and overtime pay.

Interested in this position?

Apply directly on the company website

Apply Now

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