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Executive Assistant (PH)

4 hours, 48 minutes ago
Philippines
Part-time
Senior
Executive Assistant
Operations
CRM
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 341

Description

  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and publicly available information, then prepare reports and comparative analyses.
  • Store, organize, update, and manage documents, files, and company data.
  • Prepare lead lists, meeting minutes, payroll information, transcriptions, and research notes through data entry tasks.
  • Research products, purchase goods, and secure samples as needed.
  • Maintain and update marketing and sales campaign information in a CRM system.
  • Monitor projects and support internal communication across teams.
  • Coordinate calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings.
  • Prepare itineraries and arrange travel logistics such as hotels and rental cars.
  • Handle calls and email correspondence, including follow-ups, inbox organization, and notifications of important messages.
  • Synthesize data and content into reports and presentation slides.
  • Upload videos, manage negative reviews, and keep account profiles current.
  • Complete ad hoc administrative tasks as assigned.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant supporting C-level executives such as CEOs or COOs.
  • Bachelor's degree or a certificate course is required.
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent written and verbal English communication skills at B2 level or higher.
  • Strong organizational and time management skills.
  • Tech-savvy and familiar with desktop sharing, cloud services, VoIP, word-processing software, and spreadsheets such as MS Office.
  • Knowledge of online calendars and scheduling tools such as Google Calendar.
  • Proactive attitude and willingness to be trained.
  • Ability to work graveyard shifts and US work hours.
  • USB headset with noise cancellation, working webcam, and a computer with at least a 1.8 GHz processor and 4GB RAM.
  • Reliable internet with at least 25 Mbps cable connection and a 10 Mbps backup connection.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Paid training.
  • 100% work-from-home arrangement.
  • Opportunities for career growth and upskilling.
  • Holiday and overtime pay.
  • Job security and stability.
  • Inclusive and supportive team culture.

Interested in this position?

Apply directly on the company website

Apply Now

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