Virtual Assistant - Operations & Administration Support (Healthcare)

3 weeks ago
Part-time
Junior
Operations
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Organise and standardise SOPs, policies, forms, templates, and other operational documents across multiple sites.
  • Maintain document version control, consistency, and accuracy across healthcare entities.
  • Identify inconsistencies in documentation and recommend process improvements.
  • Ensure documentation aligns with compliance standards in a regulated medical environment.
  • Raise invoices in Xero and process billing data through structured workflows.
  • Assist with invoice preparation and support reconciliation processes as required.
  • Manage receipts and assist with tax-related documentation.
  • Collate and organise structured data for administrative use.
  • Provide administrative support across multiple related entities.
  • Communicate with contractors via email when required.

Requirements

  • Experience in administration, document control, or office support roles.
  • Strong organisational skills and high attention to detail.
  • Ability to handle repetitive, process-driven tasks with consistency.
  • Strong written English communication skills.
  • Experience working in regulated or compliance-driven environments is preferred.
  • Familiarity with Xero or accounting systems is preferred.
  • Comfortable working remotely within secure systems and following strict data privacy protocols.
  • Available to start on a part-time basis, 20-30 hours per week, with a gradual increase to full-time.

Benefits

  • Permanent work-from-home setup.
  • Day shift schedule aligned with Australian business hours.
  • Part-time schedule initially at 20-30 hours per week.
  • HMO coverage.
  • Annual leave.
  • 13th-month pay.
  • Government-mandated benefits.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

QA Supervisor / Operations (ABA)

Reworks Solutions Internet Software & Services

ReWorks Solutions is hiring a remote QA Supervisor / Operations professional to oversee ABA session quality assurance, therapist support, and workflow consistency for U.S.-hour operations from South Africa.

36 minutes ago

PH - Finance Operations Coordinator

MOD Careers Remote staffing / virtual assistant recruiting / outsourcing

MyOutDesk is hiring a Finance Operations Coordinator to manage a portfolio of client programs, overseeing scheduling, staffing, quality, and client communications across a fast-paced remote operations environment.

Notion
1 hour, 15 minutes ago

Technical Operations & Integration Workflow Specialist

Buyers Edge Platform 251-1K IT Services

Produce Alliance is hiring a remote Technical Operations & Integration Workflow Specialist to manage EDI, integration, and technical support intake while improving ticketing workflows and operational visibility.

JIRA
1 hour, 35 minutes ago

Partner Operations Specialist

Plusgrade 251-1K Consumer Services

Plusgrade is hiring a Partner Operations Specialist to build scalable processes, data foundations, and automation that help Partner Success onboard, support, and grow partners more efficiently across the lifecycle.

JSON Salesforce SQL
2 hours, 5 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers