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Remote Executive Assistant (Full-Time | Operations)

2 hours, 59 minutes ago
Brazil
Full-time
Mid Level
Executive Assistant
Project and Program Management
Asana CRM HubSpot
Apply Now
Uptalent

Uptalent

Uptalent is a platform that provides top remote BIM & CAD specialists to help engineering and architectural firms scale efficiently. With a network of 200+ vetted drafters, Uptalent offers world-class processes and cloud-based communications to seamles...

Construction & Engineering
11-50
Founded 2020
View All Jobs 158

Description

  • Manage the Founder’s calendar, tasks, email, and meeting coordination.
  • Keep HubSpot CRM and Google Drive organized and up to date.
  • Format, proofread, and file documents such as pitch decks, contracts, and investment memos.
  • Coordinate meetings with internal and external stakeholders and align agendas.
  • Collect KPIs from property management staff and support leasing and renewal coordination.
  • Assist with communications with vendors and contractors.
  • Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding.
  • Document and maintain process guides using Google Docs, Loom videos, checklists, and similar tools.
  • Coordinate workflows between acquisitions, renovations, and lease-up phases.
  • Manage vendor and partner databases, track compliance, and monitor performance metrics.
  • Support recruiting and onboarding of new team members.

Requirements

  • 3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field.
  • Proven ability to create or refine operational processes, not just follow them.
  • Strong autonomy, time management, and coordination skills across different teams.
  • Excellent digital organization, attention to detail, and written communication skills.
  • Proficiency in Google Workspace, HubSpot or similar CRMs, and project management tools like Asana.
  • Availability during Pacific or Mountain Time working hours.
  • Interest in innovation and solving affordable housing challenges.

Benefits

  • Full-time remote work with flexible hours.
  • Direct collaboration with the Founder and senior team.
  • Fast-track growth into leadership in a mission-driven company.
  • In-depth exposure to acquisitions, capital raising, leasing, asset management, and operations.
  • Opportunity to help shape internal systems as the company scales toward 500+ units.

Interested in this position?

Apply directly on the company website

Apply Now

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