Senior Executive Assistant &
Executive Operations Partner

1 month, 2 weeks ago
TurFresh

TurFresh

TurFresh offers turf cleaning services and artificial grass cleaning products with specialized enzymes to eliminate pet turf odor and rejuvenate synthetic turf.

Professional Services
11-50
Founded 2010

Description

  • Optimize the GM’s calendar around business priorities, conflicts, deadlines, and preparation needs.
  • Prepare agendas, background materials, open decisions, and recommended next steps for meetings.
  • Capture meeting decisions, owners, deadlines, and commitments.
  • Maintain a centralized system for requests, delegated work, unanswered questions, deadlines, and leadership commitments.
  • Review emails and conversations for unresolved items and follow up until they are closed, deferred, or canceled.
  • Coordinate priorities and execution across sales, marketing, operations, finance, and leadership.
  • Draft executive communications, summaries, briefings, and action lists.
  • Identify scheduling, accountability, and workflow issues and recommend practical improvements.
  • Handle personnel, financial, operational, and strategic information with discretion.
  • Use Microsoft 365 and AI tools to improve executive productivity and automate repetitive workflows.

Requirements

  • 5+ years of progressively responsible executive-support experience.
  • 3+ years directly supporting a founder, CEO, President, General Manager, or similarly senior executive.
  • Experience with meeting preparation, leadership follow-through, project tracking, or executive-office operations beyond calendar and travel management.
  • Professional written and spoken English.
  • Strong proficiency with Outlook, Teams, and Microsoft 365.
  • Availability during Pacific Time business hours.
  • Private, reliable workspace suitable for confidential executive conversations.
  • Strong judgment, discretion, organization, initiative, and follow-through.
  • Ability to work independently in a fast-moving company with changing priorities.
  • Rio de Janeiro residence is strongly preferred; practical access to Rio is advantageous.
  • Experience with entrepreneurial companies, operationally complex industries, executive-office systems, project management, business operations, remote support, AI, workflow automation, CRM, dashboards, or project-management platforms is preferred.

Interested in this position?

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