Executive Assistant

3 hours, 24 minutes ago

Reef / Hire with Reef

Reef is a remote hiring and recruitment business that helps companies hire pre-vetted offshore B2B sales talent quickly, typically within 14 days. It focuses on roles such as BDRs, SDRs, appointment setters, account executives, sales admins, sales managers, and head of partnerships, and markets savings versus local SDRs with placement and replacement guarantees.

Design Services
11-50

Description

  • Manage and optimise executive calendars, including scheduling meetings across multiple time zones.
  • Coordinate internal and external meetings, including agendas, notes, and follow-up actions.
  • Act as a point of contact between leadership and internal and external stakeholders.
  • Manage inboxes, prioritise communications, and ensure timely responses.
  • Support day-to-day operations by tracking tasks, priorities, and execution.
  • Assist with project coordination by monitoring deadlines, deliverables, and progress.
  • Prepare reports, presentations, and other documentation as needed.
  • Identify inefficiencies and help implement improved systems or processes.
  • Handle confidential information with discretion and professionalism.
  • Support ad hoc administrative, operational, and coordination tasks as required.

Requirements

  • Excellent spoken and written English.
  • 2–4+ years of experience as an Executive Assistant or in a similar role.
  • Experience supporting senior leadership or founders.
  • Strong organisational and time management skills with the ability to manage multiple priorities.
  • High attention to detail and accuracy under pressure.
  • Strong communication skills for working across different stakeholders.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • Experience with calendar management, scheduling tools, and communication platforms.
  • Comfort working in fast-paced, dynamic environments.
  • Ability to work independently with minimal supervision.
  • Fast and reliable internet connection, your own laptop or desktop suitable for the role, and a quiet working environment.
  • Experience working in remote or international teams (desirable).
  • Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar (desirable).
  • Experience supporting multiple stakeholders or departments (desirable).

Benefits

  • Competitive salary based on experience.
  • Performance-based bonus tied to outcomes.
  • Direct employment with established, high-growth companies.
  • Opportunity to work closely with senior leadership.
  • Exposure to business operations and strategic decision-making.
  • Clear progression opportunities into operations or leadership support roles.
  • Flexible remote working environment.

Interested in this position?

Apply directly on the company website

Apply Now

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