Administrative & Site Operations Executive

3 weeks, 4 days ago
Mid Level
Operations
Redwood

Redwood

Redwood Software is a leading provider of digital transformation services and software solutions for businesses. They specialize in automating manual tasks in IT, finance, and general business processes, enabling enterprises to excel in the digital age.

Internet Software & Services
251-1K
Founded 1993
$381M raised

Description

  • Serve as the primary point of contact for daily site operations and workplace management.
  • Manage office administration, including supplies, pantry, inventory, and procurement.
  • Coordinate with vendors for office services, maintenance, housekeeping, and supplies.
  • Support leadership with scheduling, meeting coordination, and operational needs.
  • Plan and execute site events, team gatherings, and employee engagement activities.
  • Partner with HR on onboarding processes, documentation, and employee initiatives.
  • Coordinate new hire logistics, including workspace setup, access, welcome kits, and induction schedules.
  • Maintain employee records and support administrative HR processes.
  • Act as the first point of contact for guests, candidates, vendors, and visitors.
  • Support leadership visits by coordinating logistics, workspace readiness, and meetings.

Requirements

  • 3–6 years of experience in administration, office operations, site management, or similar roles.
  • Experience supporting leadership or working in cross-functional environments.
  • Strong communication, organizational, and multitasking skills.
  • Proficiency in Google Workspace, MS Office, Slack, Zoom, and similar tools.
  • Ability to prioritize tasks, maintain confidentiality, and adapt to changing requirements.
  • Experience in office supplies management, procurement, and vendor coordination preferred.
  • Experience in a technology or engineering environment preferred.
  • Proactive, solution-oriented mindset with strong problem-solving abilities.
  • Strong interpersonal skills with the ability to foster a positive workplace culture.
  • High level of accountability, flexibility, and adaptability in a dynamic environment.

Interested in this position?

Apply directly on the company website

Apply Now

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