Senior Executive Assistant

5 days, 4 hours ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and proactively resolve scheduling conflicts.
  • Coordinate internal and external meetings, prepare agendas, and assemble meeting materials and executive briefings.
  • Manage executive email and correspondence, screen calls, and draft, edit, and proofread professional communications, reports, and presentations.
  • Serve as a key point of contact for internal and external stakeholders while maintaining diplomatic communication.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and last-minute changes.
  • Prepare detailed travel plans, briefing materials, and reconcile travel-related expenses.
  • Support strategic initiatives and executive projects by tracking deliverables, deadlines, and action items.
  • Coordinate cross-functional teams, conduct research, and prepare executive summaries for leadership.
  • Organize executive meetings, board meetings, off-sites, and company events, including logistics and virtual meeting needs.
  • Maintain confidential records, manage expense reports and invoicing, track budgets, and improve administrative systems and processes.

Requirements

  • 5+ years of experience in Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations roles.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • High level of discretion, professionalism, and confidentiality.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations preferred.
  • Experience with domestic and international travel coordination, executive presentations and reports, and board members or senior stakeholders preferred.
  • Proficiency with Microsoft Office Suite, Google Workspace, project management platforms such as Asana, Monday.com, Notion, or Trello, video conferencing tools such as Zoom, Microsoft Teams, or Google Meet, and expense/travel management tools.

Interested in this position?

Apply directly on the company website

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