RemoteLeaf Logo
Log in Sign up

Executive Assistant

1 day, 5 hours ago
Panama
Full-time
Mid Level
Executive Assistant
Operations
Asana ClickUp Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 60

Description

  • Manage complex executive calendars, meetings, calls, and scheduling priorities across multiple time zones.
  • Resolve scheduling conflicts and optimize executive availability using tools such as Google Calendar, Outlook, and Calendly.
  • Manage executive inboxes, screen communications, and draft, proofread, and send professional correspondence.
  • Serve as a liaison between executives, clients, vendors, and internal stakeholders while handling confidential information discreetly.
  • Prepare agendas, briefing documents, presentations, talking points, and supporting materials for meetings.
  • Document meeting notes and action items, track follow-ups, and keep deadlines and deliverables on schedule.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, changes, and expense reimbursements.
  • Track executive projects and priorities, follow up with teams, conduct research, and prepare reports and summaries.
  • Maintain organized digital filing systems and support operational initiatives and special projects.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in fast-paced business environments.
  • Proven experience managing complex calendars across multiple time zones.
  • Experience coordinating executive travel and logistics.
  • Proficiency with Google Workspace and Microsoft Office, plus calendar and scheduling tools.
  • Excellent written and verbal English communication skills.
  • Strong organization, multitasking, time management, attention to detail, and follow-through.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Ability to work independently in a remote environment during U.S. client business hours, with flexibility as needed.
  • Experience supporting startups, agencies, consulting firms, or high-growth organizations; supporting multiple executives; or working in operations or project coordination (preferred).

Benefits

  • Fully remote, full-time role aligned with U.S. business hours.
  • Direct exposure to senior leadership, decision-makers, executive operations, and strategic initiatives.
  • Fast-paced, collaborative, growth-oriented work environment.
  • Career growth opportunities in Operations, Project Management, Chief of Staff, or Executive Operations roles.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

TurFresh

Senior Executive Assistant &
Executive Operations Partner

TurFresh 11-50 Professional Services

TurFresh is hiring a Senior Executive Assistant and Executive Operations Partner to support its General Manager by running an organized executive office, driving follow-through, and keeping priorities and commitments on track.

Argentina Brazil Chile Colombia Costa Rica Panama Peru Uruguay Full-time Senior Executive Assistant
$36k-$42k
4 hours, 17 minutes ago
TurFresh

Senior Executive Assistant &
Executive Operations Partner

TurFresh 11-50 Professional Services

TurFresh is seeking a Senior Executive Assistant and Executive Operations Partner to support its General Manager by running an organized, accountable executive office and ensuring priorities, decisions, and commitments are carried through to completion.

Argentina Brazil Chile Colombia Costa Rica Panama Peru Uruguay Full-time Senior Executive Assistant
$36k-$42k
4 hours, 17 minutes ago
TurFresh

Senior Executive Assistant &
Executive Operations Partner

TurFresh 11-50 Professional Services

TurFresh is hiring a Senior Executive Assistant and Executive Operations Partner to support its General Manager by running an organized, accountable executive office and ensuring priorities, decisions, and commitments are carried through to completion.

Mexico Brazil Colombia Cuba Dominican Republic Ecuador El Salvador Guatemala Nicaragua Panama Paraguay Peru Uruguay Venezuela Puerto Rico Full-time Senior Executive Assistant
$36k-$42k
4 hours, 17 minutes ago
Weekday

Founder's Office Associate

Weekday 11-50 Construction & Engineering

Join one of Weekday’s clients as a remote Founder's Office Associate to partner with founders on strategic initiatives, business operations, growth opportunities, and fundraising execution.

India Full-time Mid Level Executive Assistant
$21k-$42k
5 hours, 2 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers