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Executive Assistant

1 hour, 54 minutes ago
Pakistan
Full-time
Mid Level
Executive Assistant
Operations
Asana Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 56

Description

  • Manage complex executive calendars, prioritize requests, resolve conflicts, and coordinate meetings across multiple time zones.
  • Draft, proofread, and send emails, memos, and other correspondence on behalf of executives.
  • Screen calls, messages, and requests, escalating only items that require executive attention.
  • Serve as a liaison between executives and internal teams, clients, and partners.
  • Prepare meeting agendas, talking points, briefing documents, and background materials.
  • Record meeting minutes, track action items, and ensure timely follow-up on deliverables.
  • Coordinate domestic and international travel, detailed itineraries, last-minute changes, and expense reports.
  • Support research, data gathering, report preparation, and tracking of executive priorities and initiatives.
  • Maintain organized digital filing systems, manage document version control, and support approvals and confidential information handling.
  • Assist with onboarding or offboarding of senior staff as needed.

Requirements

  • 3+ years of experience supporting senior executives.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience managing complex calendars and travel itineraries.
  • Excellent written and verbal communication skills.
  • Ability to work U.S. client business hours with flexibility for executive schedules, travel, and urgent needs.
  • Highly organized, detail-oriented, proactive, and able to problem-solve independently.
  • Comfort working in fast-paced, high-pressure environments.
  • Preferred experience in high-growth startups, professional services, or executive-level support roles.
  • Familiarity with collaboration tools such as Slack, Zoom, Notion, and Asana.
  • Experience handling sensitive or confidential information.
  • Background supporting multiple executives simultaneously.

Interested in this position?

Apply directly on the company website

Apply Now

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