Executive Assistant

3 days, 14 hours ago
Full-time
Junior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, prioritize meetings, prepare agendas, and resolve scheduling conflicts for the founding team across time zones.
  • Monitor executive inboxes, prioritize communications, draft responses, and escalate matters requiring leadership attention.
  • Coordinate domestic and international travel, including bookings, itineraries, and changes or disruptions.
  • Maintain accurate CRM records, hiring trackers, operational documentation, and task visibility.
  • Schedule and coordinate candidate interviews, confirmations, reminders, and follow-up communications.
  • Compile and distribute a weekly operations digest covering open items, deadlines, decisions, and follow-ups.
  • Track outstanding tasks and proactively identify and resolve data, scheduling, and operational issues.
  • Communicate with founders, candidates, vendors, and internal teams to keep priorities and next steps aligned.

Requirements

  • 2+ years of experience supporting executives, founders, or senior leadership, preferably in a remote environment.
  • Experience managing complex calendars and coordinating across multiple time zones.
  • Strong written and verbal English communication skills.
  • Ability to work independently with minimal supervision and make sound decisions when leadership is unavailable.
  • Strong organizational, prioritization, problem-solving, and attention-to-detail skills.
  • Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
  • Experience using Notion or similar productivity/workspace tools.
  • Experience maintaining CRM records, hiring trackers, or operational databases.
  • Ability to manage multiple priorities in a fast-paced, ambiguous environment.
  • Availability to work U.S. business hours in a remote, primarily asynchronous role.

Interested in this position?

Apply directly on the company website

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