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Executive Assistant / Operations & Marketing Coordinator

1 hour, 37 minutes ago
Philippines, South Africa
Full-time
Mid Level
Executive Assistant
Operations
Email Marketing Ghost Mailchimp
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Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 117

Description

  • Coordinate conference marketing activities, communications, promotional materials, stakeholders, speakers, sponsors, partners, and suppliers.
  • Track conference deadlines, deliverables, outstanding items, and overall schedules.
  • Manage production of a monthly newspaper, including collecting articles, advertisements, and other content.
  • Format publication content, coordinate with printers, and manage materials through the print process.
  • Support email and newsletter marketing, distribution, mailing lists, and newsletter platforms.
  • Act as an organized extension of the founder and manage recurring administrative tasks and deadlines.
  • Maintain organizational systems and track business filings and administrative requirements.
  • Manage multiple projects across different businesses and proactively follow up on outstanding tasks.
  • Provide general administrative and operational support as needed.

Requirements

  • Previous experience in executive assistance, operations, project coordination, marketing coordination, or a similar role.
  • Excellent written and spoken English with strong written communication skills.
  • Exceptional organization, attention to detail, ownership, and accountability.
  • Professional, honest, and trustworthy when working with sensitive responsibilities.
  • Ability to communicate confidently with senior professionals, academics, sponsors, and external stakeholders.
  • Strong ability to manage deadlines and multiple projects simultaneously.
  • Proactive, adaptable, resourceful, and comfortable solving problems independently.
  • Ability to learn new systems and software quickly; specific software experience is not required.
  • Experience supporting events or conferences (preferred).
  • Experience with marketing, newsletters, email platforms such as Mailchimp or Ghost, publishing, print production, suppliers, academics, or AI productivity tools (preferred).

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker.

Interested in this position?

Apply directly on the company website

Apply Now

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