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Executive Assistant / Operations & Marketing Coordinator

3 days, 14 hours ago
Philippines, South Africa
Full-time
Mid Level
Executive Assistant
Operations
Email Marketing Ghost Mailchimp
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Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 34

Description

  • Coordinate marketing activities, stakeholder communications, materials, deadlines, and suppliers for a high-profile December conference in New York.
  • Collect abstracts, promotional materials, and required information from speakers and sponsors.
  • Manage the production schedule for a monthly forecasting and prediction-markets publication.
  • Coordinate articles, advertisements, content formatting, printing, and distribution of the publication.
  • Support email and newsletter marketing, including mailing-list and platform coordination.
  • Draft and format marketing communications, promotional materials, and copy.
  • Own recurring administrative tasks, business deadlines, and monthly, quarterly, and annual filing requirements.
  • Maintain organizational systems, proactively follow up on outstanding work, and support multiple projects across the founder’s businesses.

Requirements

  • Previous experience as an Executive Assistant, Operations Coordinator, Project Coordinator, Marketing Coordinator, or in a similar role.
  • Excellent written and spoken English, with strong written communication skills.
  • Exceptional organization, attention to detail, and ability to manage multiple projects and deadlines.
  • Proactive, accountable, and able to independently identify and resolve outstanding tasks.
  • Professional and confident communication skills when working with senior professionals, academics, sponsors, and external stakeholders.
  • High integrity, honesty, dependability, and willingness to communicate issues or missed deadlines immediately.
  • Adaptability and comfort working independently in a fast-moving environment.
  • Ability to learn new systems, software, tools, and processes quickly; specific software experience is not required.
  • Experience supporting events or conferences (preferred).
  • Experience in marketing, communications, newsletters, email marketing platforms such as Mailchimp or Ghost, publishing, print production, external supplier coordination, or AI productivity tools (preferred).

Benefits

  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker.

Interested in this position?

Apply directly on the company website

Apply Now

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