Executive Assistant

1 hour, 56 minutes ago
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage the Founder’s calendar, priorities, scheduling, and daily coordination.
  • Monitor, organize, and respond to inbox messages and escalate urgent items.
  • Schedule and coordinate meetings with clients, vendors, and internal teams.
  • Prepare meeting agendas, context, notes, summaries, action items, and follow-ups.
  • Track commitments and ensure stakeholders complete assigned tasks.
  • Coordinate client onboarding, including documents, information, and communication timelines.
  • Maintain accurate records in HubSpot or another CRM and log follow-ups consistently.
  • Support travel coordination, itinerary management, expense tracking, and administrative documentation.
  • Use AI tools to draft emails, summaries, research, and operational documents.
  • Streamline repetitive administrative processes and improve workflow efficiency.

Requirements

  • Previous experience supporting founders, executives, or senior leadership.
  • Experience in a startup, agency, or similarly fast-paced environment.
  • Excellent written and verbal English communication.
  • Strong proficiency with Google Workspace and Slack.
  • Experience using HubSpot or another CRM.
  • Comfort with Loom, Tella, or similar asynchronous communication tools.
  • Intermediate to advanced experience using AI tools for professional workflows.
  • Exceptional organization, attention to detail, and follow-through.
  • Ability to prioritize independently and work without constant supervision.
  • Availability to work U.S. business hours with required PST overlap.
  • Experience with Notion, Obsidian, Airtable, Canva, Calendly, SavvyCal, or SignWell is preferred.
  • Experience with client onboarding, customer operations, agencies, or small entrepreneurial teams is a plus.

Benefits

  • Part-time, remote position.
  • Fully remote work environment.
  • Direct work with a Founder.
  • High ownership and visibility despite being part-time.
  • Exposure to multiple areas of startup operations.
  • Opportunity to use modern AI and productivity tools daily.
  • Meaningful responsibility and direct impact on leadership efficiency.

Interested in this position?

Apply directly on the company website

Apply Now

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