Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services

Information Technology

Founded 2023

647 open positions

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Executive Assistant

8 hours, 21 minutes ago

Honduras

Full-time

Mid Level

Executive Assistant

Operations

Asana ClickUp Notion

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Pavago

IT Services

Founded 2023

View All Jobs 647

Description

Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
Coordinate meetings, calls, appointments, and executive scheduling priorities.
Draft, proofread, organize, and manage executive communications and inboxes.
Screen incoming emails, meeting requests, and other communications.
Prepare agendas, briefing documents, reports, meeting materials, and executive summaries.
Conduct research, take meeting notes, document action items, and track follow-ups.
Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
Track executive priorities, strategic initiatives, deadlines, and deliverables.
Maintain organized digital filing systems and support operational and administrative projects.
Communicate with internal teams, clients, partners, and stakeholders to keep work moving forward.

Requirements

3+ years of Executive Assistant or senior administrative support experience.
Experience supporting executives in fast-paced environments.
Strong calendar management and scheduling experience across multiple time zones.
Proficiency with Google Workspace and Microsoft Office.
Excellent written and verbal English communication skills.
Strong organizational, planning, and multitasking abilities.
Exceptional attention to detail.
Ability to manage confidential information with professionalism and discretion.
Experience supporting startups, agencies, consulting firms, or high-growth companies is preferred.
Familiarity with Slack, Zoom, Notion, Asana, ClickUp, or similar collaboration tools is preferred.
Experience supporting multiple executives simultaneously is preferred.
Exposure to operations, project coordination, or business support functions is preferred.

Benefits

Fully remote, full-time position.
Working hours aligned to U.S. client business hours with flexibility required.
High-visibility role with direct executive exposure.
Significant ownership and autonomy.
Opportunity to contribute to strategic initiatives beyond administrative support.
Career growth into Operations Manager, Project Manager, Chief of Staff, or Business Operations leadership roles.

Interested in this position?

Apply directly on the company website

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