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Admin Executive Assistant

16 hours, 59 minutes ago
Panama
Full-time
Mid Level
Executive Assistant
Customer and Technical Support
CRM Salesforce
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 701

Description

  • Manage executive calendars, meetings, scheduling, and follow-up action items across multiple priorities.
  • Coordinate communication between leadership, clients, and internal teams.
  • Prepare meeting agendas, notes, and deadline tracking to support timely execution.
  • Maintain audit-ready documentation and organized digital filing systems.
  • Support compliance-focused operational processes and long-term records management.
  • Track client onboarding progress and coordinate required operational steps across teams.
  • Review records for inconsistencies, missing information, and data accuracy before execution.
  • Maintain clean CRM records and update administrative systems using Google Workspace, Slack, and CRM platforms.
  • Monitor operational tasks and workflows to ensure critical items are completed on time.
  • Help identify and resolve issues before they affect operations.

Requirements

  • 3+ years of experience in an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support role.
  • Strong experience using Google Workspace, Slack, and CRM platforms such as Salesforce or similar.
  • Excellent document management, organization, and operational accuracy skills.
  • Excellent written and verbal English communication skills.
  • Professional email and stakeholder management skills.
  • Strong problem-solving and critical-thinking abilities.
  • Ability to prioritize multiple responsibilities effectively.
  • Comfort working independently with minimal supervision.
  • High attention to detail and a process-driven mindset.
  • Experience in compliance-driven industries, IT Asset Disposition (ITAD), or operations-heavy businesses is preferred.
  • Experience supporting founders or executive leadership is preferred.
  • Familiarity with audit preparation, compliance workflows, client onboarding, or operations tracking systems is preferred.

Benefits

  • Full-time remote position.
  • Working hours aligned to U.S. business hours.
  • Direct work with senior leadership.
  • High-visibility role with meaningful operational ownership.
  • Structured, process-driven work environment.
  • Opportunity to grow into Executive Operations Lead, Operations Manager, Compliance Coordinator, or Chief of Staff.

Interested in this position?

Apply directly on the company website

Apply Now

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