RemoteLeaf Logo
Log in Sign up

Operations-Focused Executive Virtual Assistant

4 months ago
Philippines
Full-time
Mid Level
Executive Assistant
Project and Program Management
Apply Now
Outsourced Staff

Outsourced Staff

Outsourced Staff provides high-performing dedicated teams of tech, digital, and customer support specialists in the Philippines, helping businesses reduce costs and increase productivity.

Professional Services
11-50
View All Jobs 13

Description

  • Review current workflows and develop clear, structured SOPs to create a scalable company playbook.
  • Manage the full ServiceM8 job lifecycle, including scheduling, dispatching, status tracking, follow-ups, and job coordination.
  • Prepare jobs from start to completion, including basic quoting, material ordering, and scheduling coordination.
  • Take ownership of the Principal’s inbox and calendar, including prioritising communications and resolving scheduling conflicts.
  • Support systems implementation and automation, including JotForm processes, quarterly performance review tracking, and workflow improvements.
  • Maintain organised digital filing systems in Google Drive or Dropbox so documents are easy to locate and consistently structured.
  • Coordinate internal projects and communicate with the team via VOIP calls to keep tasks and deadlines on track.
  • Identify simple automation opportunities and continuously improve workflows and operational efficiencies.
  • Provide email-based client communication support when needed.

Requirements

  • Minimum 3+ years of experience in a Virtual Assistant, Executive Assistant, or Operations role.
  • Advanced proficiency in Google Workspace or Microsoft 365.
  • Experience with ServiceM8 is an advantage, with training provided if required.
  • Familiarity with tools such as JotForm, CRM systems, or workflow platforms.
  • Strong written and spoken English communication skills.
  • Proven ability to identify, improve, and streamline business processes or systems.
  • Experience developing and documenting SOPs to improve efficiency and consistency.
  • Strong understanding of operations and workflow management.
  • Experience working with service-based or construction companies is preferred but not required.
  • Ability to work AEST business hours, 8:00 AM to 4:00 PM.
  • Reliable high-speed internet and a professional home office setup.

Benefits

  • Full-time remote work from home arrangement.
  • Training provided for ServiceM8 if needed.
  • Opportunity to play a key role in building systems and improving business efficiency.
  • High-impact role with direct support to the Principal and leadership team.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Precision For Medicine

Proposal Associate

Precision For Medicine 1K-5K Pharmaceuticals

Precision Medicine Group is hiring a Proposals Associate to support proposal and change order development for clinical teams across LATAM and North America.

Mexico Full-time Entry Level Operations Specialist
Salesforce
11 hours, 1 minute ago
Rush Street Interactive

Risk and Payments Analyst

Rush Street Interactive 251-1K Hotels, Restaurants & Leisure

Rush Street Interactive is hiring a Risk & Payments Analyst to support payments, fraud prevention, and KYC operations for its online gaming brands in a regulated, fast-growing environment.

United States Canada Full-time Junior Operations Specialist
$50k-$57k
11 hours, 1 minute ago
Welo Global

Especialista en Clasificación Arancelaria y Cumplimiento Aduanero (México)

Welo Global Professional Services

Proyecto remoto de consultoría independiente para un especialista en comercio exterior y cumplimiento aduanero en México, enfocado en documentar y validar análisis regulatorios para sistemas avanzados de inteligencia artificial.

Mexico Freelance Mid Level Operations Specialist
$25k-$25k
11 hours, 31 minutes ago
skillerszone

Data Entry Specialist

skillerszone

SkillerszoneLLC is hiring a Data Entry Specialist in Austin, TX to maintain accurate, reliable data that supports its products and services for trucking, agriculture, and construction clients.

United States Full-time Entry Level Operations Specialist
$52k-$62k
11 hours, 31 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers