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Document Control and Records Specialist

15 hours, 22 minutes ago
United States
Full-time
Senior
Technical Writer
Technical Writing and Documentation
Confluence JIRA
Apply Now
Oklo

Oklo

Oklo Inc. designs and deploys advanced fission power plants for clean, reliable, and affordable energy, utilizing innovative technology with inherent safety and nuclear waste as fuel.

Electric Utilities
51-250
View All Jobs 32

Description

  • Manage controlled documents through review, approval, release, revision, cancellation, and obsolescence workflows.
  • Process incoming records by validating, classifying, indexing, maintaining metadata, and handling retention, retrieval, archival, and disposition.
  • Perform quality control checks on controlled documents and records for completeness, accuracy, legibility, approvals, identifiers, revisions, formatting, and metadata.
  • Maintain access permissions for controlled documents, records, and system users.
  • Monitor workflow queues and follow up on incomplete, delayed, or nonconforming submissions.
  • Communicate with internal customers across departments regarding document requests.
  • Provide first-line support for EDMS tools, workflows, file access issues, and routine document/records requests.
  • Escalate unresolved system, workflow, access, or compliance issues.
  • Support policy, procedure, and work instruction updates and process improvements.
  • Maintain controlled templates, forms, logs, and indexes, and generate routine reports and metrics.

Requirements

  • 5+ years of related experience in a regulated industry, with energy preferred and nuclear strongly preferred.
  • Experience in both controlled documents and records management.
  • Associate degree or equivalent training and relevant experience required; Bachelor’s degree preferred.
  • Remote work capability with experience using video conferencing and cloud-based apps.
  • Willing and able to travel about 15% of workdays.
  • Experience using an Electronic Document Management System (EDMS) for document control and/or records management.
  • Knowledge of nuclear QA requirements such as ASME NQA-1 and ANSI N15.8, and document control’s role in regulatory compliance.
  • Familiarity with integrated safety management and document change/configuration control.
  • Experience with Microsoft Word, Excel, Gmail, Google Calendar, Adobe Acrobat Pro, SharePoint, Box, Jira, Confluence, and EDMS tools such as M-Files (preferred).
  • Experience with technical writing/editing, word processing, or document compositing (preferred).

Benefits

  • Salary range of $68,000-$85,000.
  • Flexible time off.
  • Equity and bonuses.
  • 401(k) plan.
  • Health insurance with employer contribution.
  • HSA and FSA options.
  • Flexible work hours.
  • Wellness credits.

Interested in this position?

Apply directly on the company website

Apply Now

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