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Executive Assistant

5 hours, 13 minutes ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
Nooks

Nooks

Nooks specializes in transforming the classified ecosystem by providing innovative solutions that enhance collaboration between the national security community and the private sector, ultimately addressing critical national security challenges through ...

Professional Services
1-10
Founded 2021
$3M raised
View All Jobs 3

Description

  • Own the CEO’s calendar, inbox, scheduling, and meeting logistics across a distributed leadership team.
  • Coordinate complex domestic travel, including multi-site trips, registrations, reservations, events, and property visits.
  • Protect executive focus by triaging requests, resolving conflicts, and routing work to the appropriate leaders.
  • Track open items, decisions, commitments, documents, reviews, signatures, and follow-ups through completion.
  • Prepare the CEO for leadership, customer, board, government, and external stakeholder meetings.
  • Capture meeting decisions and translate them into assigned, completed follow-up actions.
  • Partner with the Chief of Staff to align the CEO’s calendar and priorities with company operations.
  • Manage expense reporting and light financial administration.
  • Build strong working relationships with the Executive Leadership Team and company leaders.
  • Execute projects assigned by the Chief of Staff on time and to standard.

Requirements

  • Five or more years of experience as an executive assistant or in executive operations supporting a CEO or multiple senior executives.
  • Demonstrated ability to set tactical priorities and act independently without waiting for direction.
  • Ability to identify unstated shifts in priorities and adjust plans proactively.
  • Experience representing an executive with board members, investors, or senior external stakeholders.
  • Absolute discretion handling sensitive personnel, financial, and strategic information.
  • Availability for weekday after-hours support and comfort coordinating complex domestic travel.
  • Residence in the Mountain or Central time zone.
  • U.S. work authorization.
  • Eligibility and commitment to obtain and maintain a U.S. government security clearance.
  • Experience in a high-growth startup, defense, or national security environment preferred.
  • Experience supporting a PMO or comparable project-tracking function preferred.
  • Experience supporting a principal in a different time zone preferred.

Benefits

  • Salary range of $115,000–$130,000 USD.
  • Opportunity to support a fast-growing company serving the defense and national security community.
  • Escorted access is sufficient; independent access to controlled spaces is not required for this role.

Interested in this position?

Apply directly on the company website

Apply Now

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