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Executive Assistant - Group Marketing and Systems Support

1 month, 2 weeks ago
Philippines
Full-time
Senior
Executive Assistant
Marketing and Growth
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 200

Description

  • Coordinate customer-facing and industry-facing marketing materials, website content, service descriptions, and product information.
  • Draft articles, case studies, customer updates, brochures, flyers, booklets, and business development materials.
  • Translate technical and operational information into clear, professional customer communications.
  • Maintain consistent branding, tone, and communication across the group.
  • Support Odoo SH setup, maintenance, workflow improvements, data cleanup, testing, and validation.
  • Prepare process documentation, user notes, templates, and workflow instructions.
  • Prepare contracts, letters, proposals, meeting packs, templates, and other business documents.
  • Track actions, follow up on tasks, coordinate with suppliers and contractors, and support project administration.
  • Provide day-to-day executive, administrative, and operational support across multiple businesses.

Requirements

  • At least 5 years of experience supporting Australian and/or New Zealand businesses, preferably in a New Zealand business environment.
  • Experience in executive assistance, business support, operations, or coordination roles.
  • Excellent written English and the ability to produce professional, locally relevant business communications.
  • Experience working with SME or owner-led businesses.
  • Experience or exposure to industrial, trade, technical product, distribution, engineering, service, or B2B environments.
  • Experience using or supporting ERP systems, preferably Odoo/Odoo SH.
  • Strong proficiency with Microsoft Office, Google Workspace, and general business systems.
  • Experience preparing website content with a CMS and coordinating basic marketing collateral.
  • Experience documenting business processes and workflows and coordinating projects across functions.
  • Strong organisation, commercial judgment, discretion, reliability, systems awareness, and ability to manage multiple priorities.

Benefits

  • PHP 65,000–85,000 per month.
  • Full-time remote position.
  • Working hours and holidays aligned with New Zealand hours and holidays.

Interested in this position?

Apply directly on the company website

Apply Now

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