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PH - Executive Assistant

2 months ago
Philippines
Full-time
Senior
Executive Assistant
Operations
Apply Now

MOD Careers

MOD Careers is a remote hiring and virtual assistant career platform that promotes global talent and remote opportunities, especially for people in Morocco, Peru, and the Philippines. It appears focused on staffing virtual assistants into remote roles with international companies and is tied to MyOutDesk, LLC.

Remote staffing / virtual assistant recruiting / outsourcing
View All Jobs 8

Description

  • Handle document formatting, research tasks, and other administrative work while proactively identifying and closing operational gaps.
  • Draft, edit, and send emails and other communications on behalf of the partners while maintaining their voice and professionalism.
  • Conduct targeted research and synthesize information to support the partners’ decision-making.
  • Own and optimize complex, evolving calendars for two senior executives across multiple priorities and time zones.
  • Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Manage expense reporting, reconciliations, and day-to-day administrative workflows.
  • Provide personal support such as managing appointments, family logistics, vendor coordination, and ad hoc tasks.
  • Serve as a polished point of contact when appropriate and support smooth communication and coordination for senior leadership.

Requirements

  • 5–7+ years of Executive Assistant, Executive Operations, or Senior Administrative Support experience supporting senior executives in a fast-paced professional environment.
  • Previous experience in management consulting, strategy consulting, private equity, professional services, or a high-growth startup environment is strongly preferred.
  • Proven experience managing complex calendars, travel arrangements, executive communications, and high-priority administrative tasks.
  • Exceptional organizational skills with the ability to create structure, systems, and processes.
  • Highly proactive with the ability to anticipate executive needs and solve problems independently.
  • Strong written and verbal English communication skills.
  • Demonstrated ability to maintain strict confidentiality and exercise sound professional judgment.
  • Ability to manage multiple priorities with accuracy and strong attention to detail.
  • Comfortable managing upward, providing thoughtful recommendations, and taking ownership of outcomes.
  • Able to support both professional and personal executive tasks with discretion and efficiency.
  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Experience using Zoom and Slack in a professional setting.
  • Tech-savvy with the ability to quickly learn and adapt to new software, tools, and systems.
  • Strong time-management, prioritization, and problem-solving abilities.
  • Experience working in a remote or distributed team environment is a plus.
  • Bachelor’s degree preferred but not required with relevant executive support experience.

Benefits

  • $400 placement bonus after successfully completing the first 30 days with the first MOD client.
  • Independent Contractor Referral Program with earnings of up to $330 for every successful referral.
  • MOD Cash Advance Program available after 6 months of active service with MOD client/s.
  • Comprehensive HMO coverage for you and 1 dependent starting after 6 months of active service.
  • Dental benefits through Maxicare Dental Hub.
  • Optical reimbursement for HMO principal members.
  • Group life insurance with accidental death and dismemberment coverage.
  • Maternity reimbursement for both normal and Caesarean delivery.
  • 6 paid U.S. holidays.
  • Additional vacation leave credits after 10 months of active service and additional sick leave credits after 1 year.
  • Unlimited upskilling opportunities through MODUniversity.
  • Mentorship and collaboration with global leaders and teams.
  • Clear career advancement pathways within the organization.
  • Diverse, inclusive, and supportive workplace environment.

Interested in this position?

Apply directly on the company website

Apply Now

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