Executive Assistant (Marketing Org)

12 hours, 55 minutes ago
Full-time
Mid Level
Operations
HubSpot

HubSpot

HubSpot provides a comprehensive cloud-based CRM platform that integrates marketing, sales, service, and operations tools to help businesses attract, engage, and delight customers effectively.

Media
5K-10K
Founded 2006

Description

  • Manage complex calendars, travel, meeting requests, scheduling conflicts, and executive focus time for 3–4+ Marketing Vice Presidents.
  • Coordinate executive coverage and priorities with the Chief of Staff to the CMO and other Marketing Executive Assistants.
  • Plan and execute All Team meetings, AMAs, leadership meetings, planning sessions, offsites, and other high-visibility programs.
  • Own meeting agendas, logistics, speaker coordination, content collection, and run-of-show support.
  • Process expense reports, manage purchase orders, and support administrative financial workflows.
  • Handle confidential information, executive communications, and high-priority requests with discretion and sound judgment.
  • Improve administrative processes, team communications, meeting rhythms, and operating practices.
  • Represent Marketing leadership professionally with employees, customers, partners, vendors, and external contacts.

Requirements

  • 3+ years of progressive Executive Assistant, senior administrative support, or equivalent coordination experience.
  • Experience directly supporting VP, SVP, or C-suite leaders in a fast-paced or complex organization.
  • Experience supporting multiple senior leaders simultaneously, ideally 3–4+ VP-level executives.
  • Demonstrated ability to manage high-volume calendars, travel, multiple time zones, competing priorities, and high-stakes meetings.
  • Strong judgment and experience acting as a trusted partner and strategic gatekeeper.
  • Experience collaborating within an Executive Assistant team and coordinating coverage.
  • Experience coordinating leadership meetings, offsites, customer events, and virtual, hybrid, or in-person programs.
  • Exceptional discretion when handling confidential organizational, people, financial, and business information.
  • Experience with expenses, purchase orders, invoices, vendor payments, and related workflows.
  • English proficiency, exceptional written and verbal communication, and availability during U.S. Eastern hours from 9:00 AM to 5:00 PM EST, with occasional after-hours flexibility.
  • Ability to work independently, anticipate needs, adapt to ambiguity, and remain calm under shifting priorities.
  • Proficiency in Google Workspace and comfort learning evolving AI tools and technologies.

Benefits

  • Flexible work options, including remote and office-based arrangements.
  • In-person onboarding and team events to support connection and collaboration.
  • Accommodation support for candidates with travel limitations or disabilities.
  • Collaborative, inclusive, and people-first work environment.

Interested in this position?

Apply directly on the company website

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