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Executive Assistant to the Managing Director (Remote)

3 weeks, 5 days ago
South Africa
Full-time
Senior
Executive Assistant
Project and Program Management
Apply Now
Keller Executive Search

Keller Executive Search

Keller Executive Search is a leading global headhunting and recruitment firm with a presence in 48 countries. We specialize in finding quality leaders to drive business success through retained executive search and a range of curated services, includin...

Professional Services
1-10
View All Jobs 35

Description

  • Manage the Managing Director’s calendar, priorities, and day-to-day schedule to maximize effective use of time.
  • Track commitments, decisions, and action items to ensure consistent follow-through.
  • Prepare agendas, briefing materials, meeting notes, and action logs for meetings.
  • Handle correspondence and stakeholder communication on behalf of the Managing Director with discretion and professionalism.
  • Plan, coordinate, and facilitate meetings, including post-meeting follow-up and action tracking.
  • Coordinate research initiatives and team projects, including brief definition, progress tracking, and delivery oversight.
  • Delegate and direct tasks across internal teams on the Managing Director’s behalf and ensure accountability.
  • Liaise with internal teams and external stakeholders across multiple time zones to keep workstreams aligned.
  • Maintain confidential records, contracts, and documentation across shared systems.
  • Anticipate needs and proactively resolve issues before they escalate.

Requirements

  • Substantial experience supporting at Managing Director or C-suite level, ideally in professional services, consulting, or executive search.
  • Experience managing complex, high-variability schedules and competing priorities.
  • Experience coordinating teams, projects, and research workstreams in a senior support capacity.
  • Confidence chairing or facilitating meetings and driving outcomes.
  • Strong written and verbal communication skills at a professional services standard.
  • Highly organised with strong attention to detail and reliable follow-through.
  • Sound independent judgement in prioritisation and escalation decisions.
  • Absolute discretion when handling confidential information.
  • Comfort working across international time zones with flexibility for occasional evenings or schedule changes.
  • Self-directed and effective in a remote working environment.
  • Proficiency with business productivity tools and ability to adapt quickly to new systems.

Benefits

  • Competitive remuneration commensurate with experience.
  • Remote work arrangement based in South Africa.
  • Medical aid contribution.
  • Paid annual leave and sick leave.
  • All South African public holidays observed.
  • Direct access to senior leadership.
  • Opportunity to join a new role in a growing organisation and help build processes from the ground up.

Interested in this position?

Apply directly on the company website

Apply Now

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