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Executive Assistant & Special Projects Manager

1 day ago
United States
Full-time
Lead
Executive Assistant
Operations
Apply Now
Parallel

Parallel

Parallel is a leading cannabis company pioneering well-being through cannabinoids, offering products for rest, recovery, relief, and revelry to enhance quality of life.

Pharmaceuticals
251-1K
Founded 2014
$366M raised
View All Jobs 3

Description

  • Provide high-level administrative support to ELT members, including calendar management, scheduling, and time prioritization.
  • Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings.
  • Manage inbound requests and communications to ensure alignment with enterprise priorities.
  • Draft, edit, and refine executive communications on behalf of ELT members.
  • Coordinate complex travel, logistics, and executive-level engagements.
  • Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles.
  • Ensure alignment across functions on priorities, deliverables, and timelines.
  • Track key initiatives and follow-ups while holding teams accountable to commitments.
  • Support development of executive-level materials such as dashboards, one-pagers, and board updates.
  • Lead and execute cross-functional special projects on behalf of the ELT, including organizational transformation, cost optimization, and retail performance initiatives.

Requirements

  • Must be age 21 or over.
  • High school diploma or equivalent required.
  • Valid government-issued photo ID required.
  • 5–10+ years of experience in executive support, consulting, business operations, or project management.
  • Experience supporting multiple senior executives or leadership teams in a fast-paced environment.
  • Strong business acumen with the ability to understand financial and operational drivers.
  • Exceptional organizational and time management skills with strong attention to detail.
  • Proven ability to manage competing priorities and execute with speed and precision.
  • Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook, plus collaboration tools.
  • Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus.
  • Ability to work typical business hours Monday through Friday with weekend availability as needed.
  • Must work East Coast hours; remote candidates outside Florida are accepted.
  • Ability to work in an office environment, move around as needed, operate standard office equipment, lift up to 25 pounds, and travel domestically as required.

Benefits

  • Employee discount.
  • Full medical, vision, and dental coverage for full-time employees.
  • 401(k) with possibility of company match.
  • Access to company-sponsored well-being programs.
  • Paid time off.
  • Paid parental leave.
  • Flexible work arrangements.
  • Tuition reimbursement programs.
  • Pet insurance.

Interested in this position?

Apply directly on the company website

Apply Now

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