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Executive Marketing Coordinator - Operations Support

2 hours, 22 minutes ago
Mexico, Brazil, Colombia, Costa Rica, Jamaica
Full-time
Mid Level
Executive Assistant
Marketing and Growth
Asana ClickUp CRM Instagram API Trello
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 59

Description

  • Support day-to-day executive operations, including calendar management, scheduling, and project coordination.
  • Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms.
  • Manage social media engagement, direct messages, comments, and community interactions.
  • Build and manage email workflows in GoHighLevel for outreach campaigns and follow-ups.
  • Support CRM management, pipeline tracking, and lead organization.
  • Edit short-form video content and branded graphics using Canva, Veed, OpusClips, or similar tools.
  • Organize digital program materials, guides, workbooks, and participant resources.
  • Conduct research to build ideal client profiles and prospect lists for lead generation.
  • Maintain organized documentation, tracking sheets, and internal systems.
  • Handle inbox management, prioritize urgent matters, and ensure follow-ups are completed.
  • Assist with minor website updates, campaign setup, and platform support tasks.
  • Collaborate with leadership to improve operational efficiency and workflow organization.

Requirements

  • Experience in executive assistance, marketing coordination, operations support, or digital marketing support roles.
  • Experience supporting founders, coaches, consultants, or entrepreneurial businesses is strongly preferred.
  • Strong proficiency in Google Workspace, including Docs, Sheets, Drive, and Calendar.
  • Experience using GoHighLevel or similar CRM and marketing automation platforms.
  • Proficiency with Canva and basic video editing tools such as Veed, OpusClips, or CapCut.
  • Strong understanding of LinkedIn, Facebook, Instagram, and social media coordination.
  • Excellent written English communication skills with strong attention to detail.
  • Strong organizational and multitasking skills in fast-paced remote environments.
  • Self-motivated, proactive, and comfortable working independently.
  • Strong follow-through and execution discipline with minimal supervision.
  • Availability to work full-time remote during U.S. business hours, with PST required.
  • Must be located in Colombia, Mexico, Brazil, Costa Rica, or Jamaica.
  • Experience with lead generation or outbound prospect research is a nice to have.
  • Familiarity with community management or membership-based businesses is a nice to have.
  • Experience supporting webinars, coaching programs, or digital products is a nice to have.
  • Basic understanding of paid advertising setup and campaign support is a nice to have.
  • Experience with project management tools such as ClickUp, Asana, or Trello is a nice to have.

Benefits

  • Full-time remote work with flexibility during U.S. business hours.
  • Opportunity to work directly with entrepreneurial leadership in a fast-growing business.
  • Exposure across marketing, operations, executive support, and content execution.
  • Meaningful operational ownership with clear impact on business growth.
  • Opportunity to improve processes and grow into a larger operational role over time.
  • Creative and operational balance with room for initiative and ownership.

Interested in this position?

Apply directly on the company website

Apply Now

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