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Executive Assistant (Remote) | LATAM

1 month, 2 weeks ago
Mexico, Argentina, El Salvador, Honduras, Peru, Ecuador
Full-time
Senior
Executive Assistant
Project and Program Management
Shopify
Apply Now
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

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Description

  • Own the Founder’s inbox, calendar, scheduling, and daily administrative priorities.
  • Support the Founder and Omnichannel Account Manager with accurate operational and administrative work.
  • Coordinate multiple projects from assignment through completion, tracking owners, deadlines, and next steps.
  • Conduct market and competitor research and turn findings into clear, decision-ready reports.
  • Build, maintain, and analyze spreadsheets and reports using Excel and Google Sheets.
  • Follow up with vendors, customers, and business partners to ensure commitments and tasks are completed.
  • Draft professional emails, send timely responses, and manage follow-ups without reminders.
  • Support pricing, product, launch, and operational initiatives with awareness of margins, fulfillment, and commercial priorities.
  • Assist with operations across Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.
  • Use AI tools such as Claude and ChatGPT to improve speed and quality while independently validating facts and calculations.

Requirements

  • 4+ years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.
  • Advanced proficiency in Excel and Google Sheets, including preparing and analyzing business reports.
  • Experience managing executive inboxes, calendars, priorities, and confidential information.
  • Strong project coordination skills with a consistent record of following through without reminders.
  • High proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.
  • Practical experience using AI tools such as Claude or ChatGPT, paired with strong independent judgment and quality control.
  • Experience in DTC e-commerce, consumer products, retail, Shopify, Amazon, or beauty and wellness is preferred.
  • Familiarity with omnichannel operations across major retailers and online marketplaces is preferred.
  • Understanding of pricing, margins, fulfillment, inventory, and other commercial concepts is preferred.
  • Experience supporting product launches, marketing initiatives, or marketplace expansion is preferred.
  • Experience conducting market research and preparing executive-level recommendations is preferred.

Benefits

  • Remote full-time contractor role.
  • Monday–Friday schedule, 9:00 AM – 6:00 PM PT.
  • Compensation of USD $1,600–$2,100 per month, depending on experience.
  • Access to a $200K+ perk marketplace with discounts on 150+ global services.
  • Option to withdraw up to 50% of approved earnings before payday.

Interested in this position?

Apply directly on the company website

Apply Now

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