Assistant to the CEO

4 hours, 26 minutes ago
Full-time
Entry Level
Operations
Headquarters

Headquarters

Headquarters is a staffing and services partner for over 10 leading cannabis companies, offering transparent financial staffing and shared services to help businesses scale at a fraction of the cost. Their industry experts integrate with teams to super...

Diversified Financial Services
11-50
Founded 2017

Description

  • Manage the CEO’s calendar by scheduling meetings, appointments, and calls across multiple time zones.
  • Serve as a communication gatekeeper by managing and prioritizing emails and messages with discretion.
  • Maintain important documents, files, and records so they remain organized and easily accessible.
  • Handle administrative tasks proactively to keep the CEO punctual and prepared for commitments.
  • Extract action items, decisions, and key takeaways from meeting notes.
  • Track follow-ups and commitments from meetings and ensure timely completion of action items.
  • Arrange travel and accommodations as needed.
  • Prepare basic documents, presentations, and reports.
  • Perform other core administrative and support duties as required.

Requirements

  • Strong written and spoken English proficiency.
  • Prior experience as an assistant is not required, but experience with organization, coordination, and attention to detail is an advantage.
  • High level of organization and reliability with the ability to provide consistent, dependable support.
  • Clear and professional communication style with a respectful demeanor.
  • Motivation to work remotely for a US-based company and support a CEO directly.
  • Interest in building a long-term foundation in an Executive / Personal Assistant role.
  • Willingness to learn and master core executive support tasks.
  • Availability to work 8:00 AM – 4:00 PM PST, or 5:00 PM – 1:00 AM for candidates located in Europe.

Benefits

  • Fully remote work.
  • Performance-based salary increase opportunities with structured salary reviews.
  • Opportunities for professional growth in the cannabis industry.
  • Collaborative and supportive team culture.
  • International working environment with global exposure and perspective.

Interested in this position?

Apply directly on the company website

Apply Now

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