Administrative Assistant to Executive Team

1 week, 3 days ago
Full-time
Senior
Project and Program Management
Hadley Designs

Hadley Designs

Hadley Designs specializes in creating educational and organizational products, including desk calendars and magnetic meal planners, designed to help individuals manage their schedules and meal preparations effectively.

Specialty Retail
1-10
Founded 2014

Description

  • Manage the CEO and CCO’s email, calendars, daily priorities, and time protection.
  • Track, organize, and update key processes and SOPs based on feedback.
  • Anticipate needs and resolve issues before they affect executive focus.
  • Coordinate internal and external meetings, communication, and calendar logistics.
  • Handle sensitive information with professionalism and discretion.
  • Support company-wide projects by working with department leads to keep initiatives on track.
  • Prepare and edit documents, presentations, reports, and other materials with accuracy and polish.
  • Maintain ClickUp dashboards, L10 agendas, and company scorecards.
  • Assist with hiring, onboarding, and training new team members.
  • Organize travel, events, and business and household logistics for the executive team.
  • Identify inefficiencies in administrative and operational workflows and help streamline them.

Requirements

  • 3+ years of experience in an EA, Chief of Staff, Ops Coordinator, or high-level support role.
  • Full-time availability with near real-time responsiveness.
  • Availability during 8 AM–6 PM CST core hours.
  • Strong experience managing executive calendars, inboxes, projects, and people.
  • Proven hiring coordination and team operations experience, preferably supporting a founder or CEO in a fast-paced environment.
  • Strong proficiency with Google Suite, Excel, ClickUp, and modern AI tools.
  • Polished, professional communication skills with the ability to be clear and concise.
  • Assertive yet service-minded judgment, including knowing when to escalate issues.
  • Obsessive attention to detail, proactive follow-through, and a results-driven mindset.
  • Trustworthiness with sensitive information and composure under pressure.
  • Native English speaker with strong U.S. cultural understanding, including travel, communication, and gifting norms.
  • A lifelong learner with a growth-focused, can-do attitude.

Benefits

  • Remote-first work environment.
  • Flexible hours with core team availability.
  • Paid time off and holidays.
  • Opportunities for professional development.
  • Free access to Hadley Designs products.
  • Supportive team culture that values growth, excellence, and balance.

Interested in this position?

Apply directly on the company website

Apply Now

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