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PH - Brokerage Assistant

3 weeks ago
Philippines
Full-time
Mid Level
Administrative Assistant
Sales and Business Development
HubSpot
Apply Now

MOD Careers

MOD Careers is a remote hiring and virtual assistant career platform that promotes global talent and remote opportunities, especially for people in Morocco, Peru, and the Philippines. It appears focused on staffing virtual assistants into remote roles with international companies and is tied to MyOutDesk, LLC.

Remote staffing / virtual assistant recruiting / outsourcing
View All Jobs 6

Description

  • Compile, verify, clean, and organize commercial and industrial property data from MLS, CoStar, Geowarehouse, and other proprietary databases.
  • Research and format market availability reports and comparable sales data for specific submarkets across the GTA and Southwestern Ontario.
  • Maintain accurate and well-structured HubSpot CRM records for contacts, companies, deals, notes, pipelines, and tasks.
  • Prepare broker opinion of value packages, property brochures, tour books, and other client presentation materials.
  • Insert photos, maps, floor plans, graphs, and market data into marketing templates using Microsoft Word, PowerPoint, Canva, and Adobe Acrobat.
  • Support listing coordination by updating and syndicating property listings across internal and external platforms.
  • Draft, format, and proofread letters, emails, letters of intent, proposals, and reports.
  • Manage document workflows and electronic signatures through AuthentiSign and file executed copies.
  • Assist with calendar management, meeting coordination, and follow-up tracking for brokers and executives.
  • Provide direct executive support to the COO and Partner, including scheduling, correspondence, reporting, project tracking, travel coordination, and expense support.

Requirements

  • Fluent English with professional-level reading, writing, and verbal communication.
  • Availability to work strictly during Eastern Time business hours, with a minimum overlap of 9 AM to 5 PM ET.
  • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Demonstrated experience managing contacts, deals, tasks, pipelines, and email sequences in HubSpot CRM.
  • Familiarity with CoStar for property research, comparable sales, availability searches, and market analytics.
  • Strong understanding of commercial real estate concepts such as NOI, cap rate, NNN, gross lease, sublease, landlord/tenant representation, BOV, LOI, availability, and vacancy.
  • Ability to design and format documents with photos, graphs, maps, and structured templates with strong attention to layout and presentation.
  • Experience with AuthentiSign or DocuSign, or the ability to quickly learn e-signature tools.
  • Stable home office setup with fast hardwired internet, a modern computer, a quality headset, and a quiet professional workspace; backup internet or power supply is preferred.
  • Bonus consideration for familiarity with the GTA and Southwestern Ontario commercial real estate market.

Benefits

  • $400 placement bonus after successfully completing the first 30 days with the first MOD client.
  • Independent Contractor Referral Program with earnings of up to $330 for each successful referral.
  • MOD Cash Advance Program available after 6 months of active service.
  • Comprehensive HMO coverage for the employee and one dependent starting after 6 months of active service.
  • Dental benefits through Maxicare Dental Hub and optical reimbursement for HMO principal members.
  • Group life insurance with accidental death and dismemberment coverage.
  • Maternity reimbursement for both normal and Caesarean delivery.
  • 6 paid US holidays plus additional vacation and sick leave credits after eligibility periods.
  • Unlimited upskilling opportunities through MODUniversity and access to mentorship, career growth, and a supportive workplace environment.

Interested in this position?

Apply directly on the company website

Apply Now

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