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Roles across Operations (Grants, People, Tech, and Executive Support)

7 hours, 37 minutes ago
United States
Full-time
Junior
Executive Assistant
Operations
Asana Salesforce
Apply Now
GiveWell

GiveWell

GiveWell is an independent nonprofit charity evaluator that conducts extensive research and analysis to identify and recommend effective giving opportunities, helping donors make informed decisions about their charitable contributions.

Capital Markets
51-250
Founded 2007
View All Jobs 4

Description

  • Support grant administration through handoff, grantee communications, due diligence, contract work, payment, and reporting.
  • Maintain accurate and timely grant records in GiveWell’s grants database.
  • Advise the Research team on grant logistics, requirements, and grantee expectations.
  • Build and improve grant administration systems, including automation and efficiency improvements in Salesforce, Asana, and Ironclad.
  • Support employee lifecycle processes including onboarding, offboarding, performance reviews, feedback programs, and HR tickets.
  • Handle payroll, benefits, COBRA administration, open enrollment, leave management, tax compliance, and annual reporting.
  • Support international employment, immigration, visa processing, and global mobility needs.
  • Coordinate recruiting workflows including applicant review, screening calls, interviews, work trials, offer support, and candidate communications.
  • Source candidates and improve recruiting processes through documentation, reports, and SOPs.
  • Provide IT support, manage licenses and vendor accounts, troubleshoot technical issues, and train staff on new tools.
  • Create and deliver AI enablement materials and help configure and deploy AI tools safely and effectively.
  • Provide executive operations support including scheduling, note-taking, expenses, communications, strategy documents, and cross-functional project management.

Requirements

  • Application deadline is September 7, 2026.
  • Candidates may be considered for Coordinator, Associate/Specialist, or Senior Associate/Senior Specialist levels depending on experience.
  • Strong operations experience is preferred, with domain-specific experience or strong alignment with GiveWell a plus.
  • Open to early-career candidates, including recent graduates.
  • Demonstrated ownership, strong communication, good judgment, coachability, service mindset, adaptability, and mission alignment.
  • Ability to work effectively in a changing environment with shifting goals and priorities.
  • Comfort with helpful technology and willingness to try new tools, including AI.
  • For the Chief of Staff to the COO, preference for candidates willing to work in the Oakland office 1–2 days per week.
  • Ability to complete a 2-hour timed work trial and a 30-minute initial screen as part of the hiring process.
  • Experience with tools such as Salesforce, Asana, and Ironclad is relevant for some roles.

Benefits

  • Compensation by level and location, ranging from $83,500 to $135,500 for US roles.
  • Fully funded health, dental, vision, and life insurance for employees and dependents in the US.
  • Four weeks of paid time off per year plus an annual summer break.
  • 16 weeks of fully paid parental leave.
  • Automatic 5% employer contribution to a 403(b) retirement plan for US-based staff.
  • Ergonomic home workstations or coworking space memberships.
  • Flexible working arrangements, including remote work and flexible hours.
  • Relocation support may be available for some Chief of Staff candidates.

Interested in this position?

Apply directly on the company website

Apply Now

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