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Remote Executive Assistant (HR Background a Plus)

2 weeks, 2 days ago
Mexico, Brazil, Colombia
Full-time
Junior
Executive Assistant
Operations
ClickUp
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 26

Description

  • Sit in on weekly partner meetings, take notes, and share clear summaries with the wider team.
  • Organize and triage the inbox daily, convert action items into tasks, and keep email clutter-free.
  • Schedule meetings according to team norms and help track time in Toggl.
  • Maintain and customize onboarding checklists for new hires and contractors in ClickUp.
  • Keep tasks organized in ClickUp and support project coordination across recurring processes.
  • Assist with annual compliance and recertification paperwork and related documentation.
  • Serve as a trusted presence in Slack and build strong working relationships across the team.
  • Handle ad hoc administrative tasks, filing, and general organization as needed.

Requirements

  • 2+ years of experience as an Executive Assistant or in a similar administrative or operations support role.
  • Excellent written communication skills with the ability to turn meetings into concise, high-level summaries.
  • Strong discretion and judgment when handling sensitive or confidential business and personnel information.
  • Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners.
  • Experience managing or organizing a busy email inbox using triage systems, labels, and folder structures.
  • Familiarity with calendar management best practices, including meeting titles, descriptions, and time-block conventions.
  • Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms.
  • Comfort using Slack as a primary communication tool, especially in public channels.
  • Highly organized, proactive, and self-motivated, with the ability to work independently in a remote environment.
  • Experience creating or duplicating checklists and templates and assigning steps to multiple stakeholders.
  • Research skills and comfort navigating government or compliance-related web portals.
  • Basic familiarity with time-tracking tools such as Toggl is a plus.

Benefits

  • Fully remote work from anywhere.
  • Full-time position.
  • Salary of $1,000 to $1,700 per month, depending on experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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