Executive Assistant - Mexico

1 week, 6 days ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage leadership calendars, appointments, meetings, priorities, reminders, and follow-ups.
  • Track tasks, requests, deadlines, action items, and operational workflows across teams.
  • Coordinate onboarding workflows, communications, records, and outstanding requirements.
  • Maintain accurate company records, digital files, shared folders, CRM data, and internal documentation.
  • Coordinate communication among leadership, employees, clients, and other stakeholders.
  • Draft clear, professional emails and operational updates.
  • Identify bottlenecks, scheduling conflicts, inconsistencies, and missed details.
  • Support process improvements, SOPs, workflow trackers, and more efficient operations.
  • Provide day-to-day administrative and operational support to leadership.
  • Maintain visibility into priorities and ensure commitments are completed accurately and on time.

Requirements

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Virtual Assistant, or similar professional.
  • Direct experience supporting executives, leadership teams, or operational workflows.
  • Strong calendar and scheduling management experience.
  • Excellent written and verbal English communication skills.
  • Strong documentation, administrative coordination, time management, and prioritization skills.
  • Proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools.
  • Ability to work independently with minimal supervision in a remote environment.
  • Strong problem-solving, organization, attention to detail, anticipation, and follow-through.
  • Experience coordinating client or employee onboarding (preferred).
  • Startup or high-growth company experience, process documentation experience, or experience supporting multiple departments (preferred).

Benefits

  • Full-time, fully remote position.
  • Work during U.S. business hours.
  • High ownership and autonomy while working directly with leadership.
  • Exposure to executive support and business operations.
  • Opportunity to improve processes and workflows.
  • Long-term growth potential into senior executive assistant, executive operations, operations management, or chief of staff support roles.

Interested in this position?

Apply directly on the company website

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