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🏖️Executive Assistant / Operations Coordinator - Job Code: 1784584161376

1 month, 2 weeks ago
Philippines
Part-time
Mid Level
Executive Assistant
Operations
CRM
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 23

Description

  • Build operational processes and workflows from the ground up.
  • Create SOPs, onboarding workflows, and internal documentation.
  • Research, recommend, and help implement business tools, CRM systems, automations, and best practices.
  • Manage calendars, inboxes, tasks, deadlines, and ongoing projects.
  • Build and maintain client follow-up systems.
  • Support admissions consulting activities and coordinate with clients.
  • Coordinate administrative and operational activities.
  • Assist with newsletters, content creation, and annual content calendar development.
  • Provide general executive and administrative support as the business scales.

Requirements

  • Experience building operational systems and processes from the ground up.
  • Strong executive assistant and operations coordination experience.
  • Comfort researching, recommending, and implementing business tools and automations.
  • Experience with CRM and automation tools.
  • Experience documenting SOPs and workflows.
  • Healthcare or medical background or experience preferred.
  • Marketing experience, including newsletters, content calendars, or content creation, preferred.
  • Admissions consulting or education industry experience preferred.
  • Startup experience preferred.
  • English-language Coconut VA profile/resume, CEFR English proficiency rating, and a one-minute introduction video are required for application.

Benefits

  • Monthly compensation of $650–$750 for 20 hours per week.
  • Flexible schedule with 2–3 hours of overlap during US business hours.
  • 13th month pay.
  • 12 days of paid time off and 12 paid US holidays.
  • Maternity and paternity leave.
  • Healthcare coverage and life insurance through the full-time HMO plan.
  • Mental health consultations and wellness resources.
  • Milestone gifts, birthday treats, team getaways, virtual town halls, and regional meetups.

Interested in this position?

Apply directly on the company website

Apply Now

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