🏖️Executive Assistant / Operations Coordinator - Job Code: 1784584161376

1 week, 6 days ago
Part-time
Mid Level
Operations
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021

Description

  • Build operational processes and workflows from the ground up.
  • Create SOPs, onboarding workflows, and internal documentation.
  • Research, recommend, and help implement business tools, CRM systems, automations, and best practices.
  • Manage calendars, inboxes, tasks, deadlines, and ongoing projects.
  • Build and maintain client follow-up systems.
  • Support admissions consulting activities and coordinate with clients.
  • Coordinate administrative and operational activities.
  • Assist with newsletters, content creation, and annual content calendar development.
  • Provide general executive and administrative support as the business scales.

Requirements

  • Experience building operational systems and processes from the ground up.
  • Strong executive assistant and operations coordination experience.
  • Comfort researching, recommending, and implementing business tools and automations.
  • Experience with CRM and automation tools.
  • Experience documenting SOPs and workflows.
  • Healthcare or medical background or experience preferred.
  • Marketing experience, including newsletters, content calendars, or content creation, preferred.
  • Admissions consulting or education industry experience preferred.
  • Startup experience preferred.
  • English-language Coconut VA profile/resume, CEFR English proficiency rating, and a one-minute introduction video are required for application.

Benefits

  • Monthly compensation of $650–$750 for 20 hours per week.
  • Flexible schedule with 2–3 hours of overlap during US business hours.
  • 13th month pay.
  • 12 days of paid time off and 12 paid US holidays.
  • Maternity and paternity leave.
  • Healthcare coverage and life insurance through the full-time HMO plan.
  • Mental health consultations and wellness resources.
  • Milestone gifts, birthday treats, team getaways, virtual town halls, and regional meetups.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Operations Specialist

JOLT is hiring an Operations Specialist to support the technical operations, maintenance, commissioning, and customer experience of its EV charging network in the United States.

9 hours, 22 minutes ago

Financial Operations Specialist

Tenstorrent 251-1K Internet Software & Services

Tenstorrent is seeking a remote U.S.-based Finance Operations Specialist to improve core finance processes, controls, automation, and cross-functional operating efficiency as the company scales its AI platform.

9 hours, 37 minutes ago

Contract Executive Assistant

Cobalt 251-1K Internet Software & Services

Cobalt is hiring a contract Executive Assistant to cover maternity leave while supporting the CEO and Executive Leadership Team with executive operations, scheduling, communications, travel, meetings, and priority initiatives.

Confluence
9 hours, 52 minutes ago

Virtual Operations & Marketing Assistant

Assist World IT Services

Assist World is seeking a remote operations and marketing generalist to integrate systems, build the customer funnel, and support day-to-day operations for a growing food business.

Email Marketing Mailchimp Social Media Marketing
10 hours, 7 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers