Remote Executive Assistant - CEO Support

1 month, 1 week ago
Full-time
Senior
Customer and Technical Support

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Own and optimize the CEO’s calendar and inbox to manage scheduling, focus time, follow-ups, and priority communication.
  • Coordinate meetings and maintain alignment between the CEO’s professional and personal calendars.
  • Track daily and weekly tasks across business and personal operations using Notion or similar tools.
  • Monitor progress, set reminders, and support accountability for initiatives, travel, and family logistics.
  • Document, organize, and improve workflows and standard operating procedures in Notion.
  • Support the creation of internal systems for accountability, task tracking, and delegation across operations and team structure.
  • Handle recurring administrative and finance tasks such as client billing setup, monthly invoices, commissions, and reimbursements.
  • Plan and manage travel logistics and event coordination for the CEO and team, including flights, accommodations, and conference registrations.
  • Serve as the central communication link between the CEO, internal team, and external partners across Slack, Gmail, and Notion.
  • Provide structured updates and summaries on priorities, progress, and deadlines to support productivity and time-blocking systems.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Excellent written and verbal communication skills.
  • Strong organizational and prioritization abilities.
  • Tech-savvy and comfortable working in digital tools such as Slack, Notion, and Google Workspace.
  • Proven ability to manage sensitive information with discretion.
  • Proactive, self-directed, and able to thrive in an environment with evolving needs.
  • Experience managing both business and personal responsibilities for a founder or executive is a plus.
  • Basic knowledge of bookkeeping, reporting, or data entry is preferred.
  • Reliable high-speed internet and a modern home office setup are required.
  • Experience with Todoist or similar task management platforms is preferred.

Benefits

  • Fully remote work from anywhere.
  • Full-time position.
  • Salary of $800–$1,600 per month based on experience.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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