Remote Executive Assistant - CEO Support

2 hours, 55 minutes ago
Full-time
Senior
Customer and Technical Support

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Own and optimize the CEO’s calendar and inbox to manage scheduling, focus time, follow-ups, and priority communication.
  • Coordinate meetings and maintain alignment between the CEO’s professional and personal calendars.
  • Track daily and weekly tasks across business and personal operations using Notion or similar tools.
  • Monitor progress, set reminders, and support accountability for initiatives, travel, and family logistics.
  • Document, organize, and improve workflows and standard operating procedures in Notion.
  • Support the creation of internal systems for accountability, task tracking, and delegation across operations and team structure.
  • Handle recurring administrative and finance tasks such as client billing setup, monthly invoices, commissions, and reimbursements.
  • Plan and manage travel logistics and event coordination for the CEO and team, including flights, accommodations, and conference registrations.
  • Serve as the central communication link between the CEO, internal team, and external partners across Slack, Gmail, and Notion.
  • Provide structured updates and summaries on priorities, progress, and deadlines to support productivity and time-blocking systems.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Excellent written and verbal communication skills.
  • Strong organizational and prioritization abilities.
  • Tech-savvy and comfortable working in digital tools such as Slack, Notion, and Google Workspace.
  • Proven ability to manage sensitive information with discretion.
  • Proactive, self-directed, and able to thrive in an environment with evolving needs.
  • Experience managing both business and personal responsibilities for a founder or executive is a plus.
  • Basic knowledge of bookkeeping, reporting, or data entry is preferred.
  • Reliable high-speed internet and a modern home office setup are required.
  • Experience with Todoist or similar task management platforms is preferred.

Benefits

  • Fully remote work from anywhere.
  • Full-time position.
  • Salary of $800–$1,600 per month based on experience.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Executive Assistant to the Managing Director #3007

Keller Executive Search 1-10 Professional Services

Keller Executive Search is hiring a fully remote Senior Executive Assistant to support the Managing Director of its international executive search business, with a focus on coordinating priorities, communication, and operational follow-through across a global schedule.

55 minutes ago

Executive Virtual Assistant - Multi-Company CEO Support

Scale Virtually 51-250 Professional Services

Executive Virtual Assistant – Multi-Company CEO Support for a fully remote role based in the Philippines, providing proactive operational and administrative support across multiple organizations.

55 minutes ago

Executive Assistant

Shadow Light Studios Growth marketing, content production, social video marketing

Executive assistant role supporting a successful founder across multiple fast-growing companies, including an author-focused agency and an Amazon business, to keep operations organized and priorities moving.

1 hour, 4 minutes ago

Executive Assistant (Real Estate Operations Track)

Uptalent 11-50 Construction & Engineering

Executive Assistant role supporting a Principal at a fast-growing real estate investment and development company, with exposure to core operations and a clear path toward an Operations Associate/Manager role.

Asana CRM HubSpot
1 hour, 21 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers