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Remote Executive Assistant - Business Operations & BD Support

1 month, 4 weeks ago
Mexico, Brazil, Colombia
Full-time
Junior
Business Development
Sales and Business Development
CRM
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 29

Description

  • Manage the Founder’s inbox, calls, and texts by triaging messages, responding where appropriate, and keeping communications organized.
  • Own and optimize the Founder’s calendar by protecting focus time, scheduling meetings, and preparing meeting materials and notes.
  • Maintain the CRM and business development pipeline, including prospect tracking and activity updates.
  • Coordinate proposal and bid preparation, including timelines, formatting, and inputs from contributors.
  • Plan business travel logistics, including flights, accommodations, and detailed itineraries.
  • Handle recurring expense reporting and reconciliation while keeping records accurate and organized.
  • Research relevant conferences and coordinate attendance logistics.
  • Serve as a communication link between the Founder and the internal team, ensuring timely updates across channels.
  • Support personal and life admin tasks such as doctor appointment scheduling.
  • Compile company scorecard updates on priorities, progress, and deadlines, and assist with social media publishing and future event planning as needed.

Requirements

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
  • Experience in a technical or startup environment is preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational and prioritization skills with the ability to work independently in an async, distributed team.
  • Tech-savvy and comfortable using Slack, Gmail, Google Workspace, and CRM/project management tools.
  • Ability to manage sensitive information with discretion.
  • Proactive, self-directed, and comfortable working with minimal oversight in an evolving environment.
  • Experience supporting business development, CRM upkeep, or sales pipeline coordination is a plus.
  • Experience coordinating proposals or bid documents is a plus.
  • Basic knowledge of expense reporting, reconciliation, or bookkeeping is preferred.
  • Reliable high-speed internet and a modern home office setup are required.

Benefits

  • Remote work from anywhere.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.

Interested in this position?

Apply directly on the company website

Apply Now

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