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Business Assistant to CEO

3 months, 2 weeks ago
Spain
Full-time
Junior
Executive Assistant
Project and Program Management
Apply Now
Frameless Sliding Glass Wall

Frameless Sliding Glass Wall

Crystalia Glass is a top-rated glass company specializing in premium interior glass and metal partitions with modern designs. They offer easy installation, complete warranty, and innovative glazing systems for residential and commercial spaces. With a ...

Construction & Engineering
11-50
Founded 2015
View All Jobs 13

Description

  • Manage the CEO’s daily, weekly, and monthly schedule, including meetings, calls, and business travel.
  • Prioritize tasks, manage deadlines, and prepare information, materials, and reports in advance of the CEO’s needs.
  • Filter, organize, and respond to incoming communication, including drafting correspondence and reports in English and Russian.
  • Prepare presentations, summaries, analytical reports, and KPI updates to support decision-making.
  • Coordinate internal and external communication on behalf of the CEO and follow up on action items across departments.
  • Support ongoing company projects by monitoring progress, collecting data, and preparing status updates.
  • Manage relationships with suppliers, contractors, partners, and the CEO’s direct reports.
  • Maintain records, documentation, and administrative files, including licenses, insurance, COIs, and vehicle registrations.
  • Plan and coordinate business trips, meetings, exhibitions, and conferences, including visas and travel documentation.
  • Conduct market, business, and competitor research and help identify process improvements and efficiency opportunities.

Requirements

  • Higher education in Law, International Business, International Relations, or a similar field.
  • Minimum 2 years of experience as a Business Assistant, Executive Assistant, or in a similar role in a dynamic business environment.
  • Strong understanding of business operations, corporate communication, and project coordination.
  • Fluent English at C1 level or higher, plus written and spoken Russian.
  • Experience working for a U.S. company with operations in the USA is a strong plus.
  • Excellent time management, prioritization, and organizational skills.
  • Ability to make decisions independently and maintain confidentiality.
  • Professional demeanor and strong interpersonal communication skills.
  • Proficiency with office software and digital tools such as Google Workspace, MS Office, Zoom, and AI assistants.
  • Basic understanding of finance, budgeting, and reporting is a plus.
  • High energy, strong motivation, and a proactive attitude.
  • Attention to detail, strategic and analytical thinking, flexibility, and the ability to stay calm under pressure.

Benefits

  • Fully remote work with the flexibility to be located anywhere in the world.
  • Fixed working schedule from 8:30am to 5:00pm New York time (EST).
  • Competitive compensation package to be discussed with successful candidates.
  • Opportunity to work directly with the CEO and top management.
  • Exposure to U.S. market business operations and strategic projects.
  • Dynamic environment with opportunities for professional growth.

Interested in this position?

Apply directly on the company website

Apply Now

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