Talent Acquisition Coordinator

3 hours, 55 minutes ago
Full-time
Junior
Operations
Epoch AI

Epoch AI

Epoch is a research institute focused on exploring critical trends and questions that influence the development and governance of artificial intelligence, providing valuable insights into its societal implications.

Professional Services
1-10
Founded 2022

Description

  • Maintain applicant tracking system accuracy, including duplicate records, pipeline status, feedback, and stage labels.
  • Set up hiring rounds with stages, interview kits, feedback forms, templates, and permissions.
  • Post roles to the careers page, job boards, and relevant communities; maintain the hiring tracker.
  • Produce recruiting reports on pipeline volume, time to hire, stage conversion, and applicant sources.
  • Manage ATS integrations in partnership with the IT team.
  • Administer work tests and skills assessments, including issuance, tracking, reviewer coordination, candidate payments, and filing.
  • Manage candidate inbox communications, status updates, rejections, next steps, and interview scheduling across time zones.
  • Support recruiters with administrative work to keep active hiring processes moving.
  • Develop exposure to application review and candidate sourcing, and support People Operations during lower-volume hiring periods.

Requirements

  • 1–3 years of experience in a coordination, administrative, or operations role, ideally supporting hiring.
  • Hands-on experience with an applicant tracking system, CRM, or similar software.
  • Comfort with spreadsheets and basic reporting.
  • Strong organization, attention to detail, and commitment to accurate, current data.
  • Clear, warm written communication and discretion with confidential candidate and employee information.
  • Comfort working remotely and asynchronously across time zones, with availability from 8:30–10:00 AM PST / 5:30–7:00 PM CET.
  • Professional-level English proficiency; application materials must be submitted in English.
  • Experience with Lever or a comparable ATS (preferred).
  • Experience at a rapidly growing small organization, coordinating multi-country hiring, or supporting sourcing and application review (preferred).
  • Interest in automating repetitive work with tools such as Claude and in progressing into a recruiter role (preferred).

Benefits

  • Annual salary of $78,000–$95,000 USD, adjusted for experience and location, with local-currency contracts and payments where applicable.
  • Global remote work with flexible hours.
  • Comprehensive health insurance, plus country-specific supplemental benefits where available and required.
  • Life insurance and retirement contributions where applicable.
  • Unlimited PTO, with a recommended minimum of 30 days off annually, plus unlimited personal and sick leave.
  • Up to four months of paid parental leave for eligible permanent staff.
  • Flexible expense policy for equipment, productivity tools, and learning and development.
  • Three in-person company retreats per year.

Interested in this position?

Apply directly on the company website

Apply Now

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