Diversified Automation

Diversified Automation specializes in providing turnkey control integration solutions for freight and parcel automation projects, ensuring successful installation and operation across various locations nationwide.

Industrial Conglomerates

Industrials

51-250 (180)

Founded 2002

6 open positions

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Project Coordinator

2 weeks, 2 days ago

United States

Full-time

Junior

Project Coordinator

Operations

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Diversified Automation

Industrial Conglomerates

51-250

Founded 2002

View All Jobs 6

Description

Update weekly status reports with the project management team for clients and internal leadership.
Capture action items during project coordination meetings, distribute meeting minutes, and follow up on completion.
Consolidate project information for review meetings with senior management.
Organize and participate in stakeholder meetings to support alignment and communication.
Collaborate with project management and technical teams to define assignments, tasks, and subtasks.
Develop, implement, and maintain project scheduling and tracking systems.
Coordinate project timelines with internal departments and external stakeholders and monitor for delays.
Evaluate performance against baseline schedules and prepare project progress reports.
Work with finance on purchase order generation, invoice recognition timing, and related project financial tasks.
Maintain project documentation, folders, dashboards, trackers, logs, change notices, and risk registers.
Serve as a communication bridge between internal teams, customers, and external stakeholders and respond to inquiries.
Identify, escalate, and follow up on project risks, issues, and change requests.

Requirements

Bachelor’s degree in engineering, business administration, or a similar field, or equivalent experience with automation projects.
Proven experience in a coordination role within a project-based company.
Ability to travel domestically approximately 10%.
Ability to manage competing priorities, negotiate timelines, and align stakeholders.
Strong accuracy and attention to detail in managing documentation, schedules, and deliverables.
Demonstrated ability to work effectively with cross-functional teams, technical staff, clients, and leadership.
Demonstrated cost management awareness.
Proven ability to support remote team members and resources.
Strong communication skills, including advanced listening and the ability to communicate clearly upstream and downstream.
Proficiency with MS Excel, Word, PowerPoint, Project, Planner, and Visio.
Ability to work in a fast-paced environment with a strong sense of urgency.

Interested in this position?

Apply directly on the company website

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