Executive Assistant / Senior Admin Support

16 hours, 22 minutes ago
Part-time
Senior
Operations
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services

Description

  • Manage directors’ calendars, meetings, follow-ups, and day-to-day administrative support.
  • Handle client correspondence and maintain timely communications.
  • Perform Xero data entry and support financial administration.
  • Create and maintain organized document, file, and folder structures.
  • Consolidate duplicated and disorganized digital files following a computer migration.
  • Track tasks and follow through to ensure operational details are completed.
  • Provide ad hoc administrative support during urgent development periods.
  • Coordinate across two related property development entities to keep work moving.

Requirements

  • Experience in executive assistance, executive support, or senior administration.
  • Confidence using Xero for financial data entry and administration.
  • Strong document management, calendar management, and client communication capabilities.
  • High attention to detail, organization, responsiveness, and follow-through.
  • Ability to remain calm and effective under pressure.
  • Comfort supporting two directors with different working styles.
  • Proactive approach to identifying and resolving administrative gaps independently.
  • Flexibility to manage fluctuating workloads, including urgent periods.
  • Availability to work 9:00 AM–6:00 PM New Zealand time.

Benefits

  • Salary of NZD 2,500 for the role.
  • Holidays to be confirmed.

Interested in this position?

Apply directly on the company website

Apply Now

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