Executive Assistant (Construction, New Zealand Market) - 204

1 week, 2 days ago
Full-time
Junior
Project and Program Management
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services

Description

  • Triage and prioritise high volumes of email across both directors' inboxes.
  • Draft professional responses and flag urgent correspondence on behalf of the directors.
  • Manage calendars, meetings, site visits, deadlines, and upcoming priorities for both directors.
  • Monitor the WorkflowMax production calendar to track active jobs and project deadlines.
  • Review newly accepted quotes and confirm required documentation is in place within internal files.
  • Notify workshop, admin, council, project management, and sales contacts when new jobs are activated.
  • Track asbestos notifications, permit expiry dates, and other compliance obligations across active projects.
  • Monitor government tender portals such as GETS for relevant opportunities and summarise them for director review.
  • Assist with tender submission coordination as required.
  • Conduct ad hoc research and general administrative support to keep operations running smoothly.

Requirements

  • Minimum 2 years of demonstrable experience as an Executive Assistant supporting multiple executives or directors.
  • Experience supporting directors or senior leaders in a trade, construction, or regulated industry environment.
  • Familiarity with New Zealand compliance frameworks, permitting processes, or government procurement systems.
  • Experience with WorkflowMax or a comparable job/project management platform.
  • Comfortable working with government procurement or tender portals such as GETS.
  • Strong written English with the ability to draft professional business correspondence and emails.
  • Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
  • Experience monitoring and coordinating tender submissions in a support capacity.
  • Comfortable working independently and remotely with minimal day-to-day supervision.
  • Discreet, trustworthy, and professional, with the ability to handle sensitive business and compliance information.

Benefits

  • Salary up to PHP 75,000 per month.
  • Monday to Friday schedule, 9:00 AM to 5:00 PM NZT.
  • NZ VoIP phone number provided.
  • Professional company email address provided.
  • Full access to relevant business systems, including WorkflowMax and government tender portals.

Interested in this position?

Apply directly on the company website

Apply Now

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