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Compass Real Estate Virtual Assistant

5 hours, 55 minutes ago
United States, Philippines
Full-time
Mid Level
Operations Specialist
Marketing and Growth
Digital Marketing Email Marketing HubSpot Mailchimp
Apply Now
Assistantly

Assistantly

Assistantly is a 360º solution that helps businesses find, hire, manage, and support top talent from the Philippines and Latin America. They offer services in outsourcing, offshoring consulting, virtual assistants, marketing, social media management, s...

Professional Services
51-250
Founded 2020
View All Jobs 12

Description

  • Coordinate real estate listings end-to-end from pre-listing through launch and post-launch follow-up.
  • Draft and review contracts, disclosures, and transaction documents based on agent instructions.
  • Manage contract-to-close timelines, milestones, compliance, and transaction accuracy.
  • Communicate daily with clients, agents, escrow, vendors, and internal teams.
  • Track multiple transactions and deadlines simultaneously.
  • Maintain and update Compass CRM, including contact tagging and database organization.
  • Create and distribute newsletters and email campaigns.
  • Update brand books, listing presentations, and marketing collateral.
  • Support listing marketing by inputting listings, coordinating photography, and preparing launch materials.
  • Assist with social media and digital marketing execution.
  • Ensure documentation and marketing outputs are error-free.
  • Identify workflow gaps and streamline processes to improve operational efficiency.

Requirements

  • 3+ years of real estate transaction coordination experience, including contract-to-close management.
  • Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups.
  • Proficiency with Compass CRM for contact and database management.
  • Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive.
  • Experience using email marketing tools such as HubSpot and Mailchimp, or similar platforms.
  • Strong attention to detail with contracts, disclosures, and compliance documents.
  • Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage milestones and deadlines.
  • Professional English proficiency for client and agent communication.
  • Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies.
  • Availability to work during US business hours, Pacific and/or Central Time, with a reliable computer and internet for full-time remote work.

Benefits

  • Unlimited earning potential if you choose to take on multiple clients and have the capacity.
  • Generous health allowance to support your well-being.
  • Profit-sharing opportunities as the company grows.
  • Access to exclusive upskilling and training in AI, operations, and leadership.
  • Monthly raffles and performance bonuses.
  • A tight-knit, supportive community.
  • A dedicated Talent Success Manager to guide your journey.

Interested in this position?

Apply directly on the company website

Apply Now

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