Founder’s Associate / Executive Assistant (AI & Automation Native)

3 hours, 10 minutes ago
Full-time
Senior
Artificial Intelligence and Machine Learning

Mind Friend / Mindfriend

Mind Friend describes itself as a Licensed Psychological Professionals Directory and a directory for mental health professionals. It helps people find verified specialists and offers a complementary platform for licensed and registered mental health and wellbeing professionals, along with resources, videos, events, and social-media-related support.

Mental health

Description

  • Design, build, and maintain AI agents and automated workflows for internal and customer-facing tasks.
  • Connect APIs, no-code/low-code platforms, and scripts into reliable automations.
  • Identify repetitive manual work and replace it with smarter systems.
  • Prototype quickly, iterate on workflows, and document what is built.
  • Keep day-to-day bookkeeping organized and support invoice, expense, receipt, and reconciliation processes using AI tools.
  • Track spending, prepare simple financial summaries, and coordinate with accountants when needed.
  • Research legal, regulatory, and compliance questions using AI tools and summarize findings clearly.
  • Organize contracts, policies, and compliance documentation while flagging risks for escalation.
  • Manage the founder’s calendar, inbox, scheduling, travel, follow-ups, and task tracking.
  • Prepare agendas, take notes, track action items, and run ad hoc operations projects end to end.

Requirements

  • Experience supporting founders, executives, or small teams.
  • Strong familiarity with AI tools, automation, and modern software.
  • Ability to build or manage AI agents and automated workflows.
  • Ability to assist with bookkeeping and financial administration.
  • Strong online research skills, especially for legal and compliance-related topics.
  • Discreet, trustworthy, and professional when handling confidential information.
  • Clear written communication and the ability to summarize complex topics.
  • Proactive, independent, and comfortable working without constant supervision.
  • Flexible and willing to handle a wide range of founder-level tasks.
  • Experience with executive assistant or chief of staff work, founder support, AI automation, prompt engineering, workflow design, operations, project management, or business administration is a strong advantage.
  • Experience with tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, Excel, Google Sheets, Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, or Asana is preferred.

Benefits

  • Competitive base salary with compensation growth tied to impact and performance.
  • Fully remote work with flexible hours.
  • Support for future relocation to Europe.
  • Visa sponsorship for a move to Europe, subject to growth and fit.

Interested in this position?

Apply directly on the company website

Apply Now

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