Founder’s Associate / Executive Assistant (AI & Automation Native)

1 month, 1 week ago
Full-time
Senior
Artificial Intelligence and Machine Learning

Mind Friend / Mindfriend

Mind Friend describes itself as a Licensed Psychological Professionals Directory and a directory for mental health professionals. It helps people find verified specialists and offers a complementary platform for licensed and registered mental health and wellbeing professionals, along with resources, videos, events, and social-media-related support.

Mental health

Description

  • Design, build, and maintain AI agents and automated workflows for internal and customer-facing tasks.
  • Connect APIs, no-code/low-code platforms, and scripts into reliable automations.
  • Identify repetitive manual work and replace it with smarter systems.
  • Prototype quickly, iterate on workflows, and document what is built.
  • Keep day-to-day bookkeeping organized and support invoice, expense, receipt, and reconciliation processes using AI tools.
  • Track spending, prepare simple financial summaries, and coordinate with accountants when needed.
  • Research legal, regulatory, and compliance questions using AI tools and summarize findings clearly.
  • Organize contracts, policies, and compliance documentation while flagging risks for escalation.
  • Manage the founder’s calendar, inbox, scheduling, travel, follow-ups, and task tracking.
  • Prepare agendas, take notes, track action items, and run ad hoc operations projects end to end.

Requirements

  • Experience supporting founders, executives, or small teams.
  • Strong familiarity with AI tools, automation, and modern software.
  • Ability to build or manage AI agents and automated workflows.
  • Ability to assist with bookkeeping and financial administration.
  • Strong online research skills, especially for legal and compliance-related topics.
  • Discreet, trustworthy, and professional when handling confidential information.
  • Clear written communication and the ability to summarize complex topics.
  • Proactive, independent, and comfortable working without constant supervision.
  • Flexible and willing to handle a wide range of founder-level tasks.
  • Experience with executive assistant or chief of staff work, founder support, AI automation, prompt engineering, workflow design, operations, project management, or business administration is a strong advantage.
  • Experience with tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, Excel, Google Sheets, Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, or Asana is preferred.

Benefits

  • Competitive base salary with compensation growth tied to impact and performance.
  • Fully remote work with flexible hours.
  • Support for future relocation to Europe.
  • Visa sponsorship for a move to Europe, subject to growth and fit.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Regulatory Specialist – Study Start-Up

Fast Affordable Solutions Professional Services

UniTriTeam is seeking a Regulatory Specialist – Study Start-Up to support a clinical research client with study activation and eRegulatory migration work.

GCP HIPAA
17 hours, 45 minutes ago

Senior Closer

Splitero 11-50 Banks

Splitero is hiring a Senior Closer to manage home equity investment closings and funding while coordinating a smooth, accurate experience for homeowners and transaction partners.

18 hours ago

CRM Operations Executive

Super Technologies Pvt Ltd 1-10 aviation & aerospace

Super is hiring a CRM Operations Executive to manage and optimize CRM and bonusing operations that support customer engagement across its sports, gaming, and fan experience platform.

CRM Email Marketing Social Media Marketing
18 hours, 15 minutes ago

Triage Engagement and Solutions (Contract)

Latitude AI 501-1000 information technology & services

Latitude AI is hiring a Triage Operations team member to support automated driving development for Ford vehicles by analyzing test data and improving operational workflows over a 12-month contract.

Agile JIRA Looker Machine Learning Superset
18 hours, 15 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers