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Virtual Administrative Assistant - Real Estate

2 days ago
Philippines, South Africa
Part-time
Mid Level
Virtual Assistant
Operations
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 63

Description

  • Monitor, sort, and organize a high-volume Outlook inbox.
  • Set up and maintain inbox rules, folder structures, and calendar organization.
  • Flag priority emails and action items for the business owner.
  • Draft or respond to routine correspondence as directed.
  • Perform accurate data entry across business systems and maintain organized digital records.
  • Organize, rename, scan, upload, and file documents in Google Drive.
  • Categorize receipts and financial documents and keep them easy to locate.
  • Create and send invoices, record payments, and complete basic data entry in QuickBooks for two business entities.
  • Assist with scheduling meetings, managing appointments, and sending meeting invites as the role evolves.
  • Create simple flyers or documents and handle ad hoc administrative tasks and process improvements.

Requirements

  • Minimum 3–4 years of experience in a virtual assistant, administrative, or operations support role.
  • Proven track record of managing high volumes of administrative tasks independently.
  • Experience working remotely with U.S.-based clients or businesses is preferred.
  • Proficiency with Outlook for inbox management, folder structures, and calendar use.
  • Confidence using Google Drive for file organization and document management.
  • Basic invoicing and data entry experience in QuickBooks is required; full bookkeeping is not necessary.
  • General proficiency with Microsoft Office or Google Workspace.
  • Strong attention to detail and excellent written English communication skills.
  • Ability to work autonomously with minimal supervision and adapt as the business grows.
  • Discretion and professionalism when handling sensitive business information.
  • Experience supporting a startup or early-stage company is nice to have.
  • Familiarity with basic bookkeeping concepts and financial record-keeping is nice to have.
  • Experience creating simple marketing materials or flyers is nice to have.
  • Background in real estate, title, or legal administration is nice to have.

Benefits

  • $700–$800 per month compensation.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry in a monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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