Executive Virtual Assistant (Licensing & Financial Crime Prevention)

2 hours, 27 minutes ago
Part-time
Junior
Customer and Technical Support
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Own the executive’s calendar by scheduling, rescheduling, and protecting time thoughtfully.
  • Enforce meeting rules, including requiring sufficient notice and a clear agenda before bookings are accepted.
  • Coordinate recurring client calls and ensure only necessary attendees join each meeting.
  • Send pre-call notifications to clients according to agreed cadences and confirm what they want to cover.
  • Prepare clear, concise agendas for recurring client meetings using prior notes, client updates, and internal priorities.
  • Follow up after calls to track action items and make them visible to the team.
  • Provide daily or weekly agendas for the CEO or COO so they know what is coming up and what is needed.
  • Handle light administrative work such as reports, internal follow-ups, and status checks.
  • Keep information organized in HubSpot and internal tools so executives do not have to chase details.

Requirements

  • 2–4+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Assistant.
  • Strong written and verbal English communication skills.
  • Comfortable communicating with B2B clients in a professional, concise, and direct way.
  • Proven experience with calendar management and scheduling.
  • Proven experience preparing meeting agendas.
  • Proven experience coordinating recurring client calls.
  • Ability to follow and enforce simple rules and cadences, such as no agenda means no meeting.
  • Highly reliable, organized, and detail-focused.
  • Comfortable working with direct, straightforward executives and handling honest feedback well.
  • Able to work consistently within Mountain Time (MT) business hours.
  • Experience supporting businesses in fintech, payments, crypto, risk management, or financial services is preferred.
  • Familiarity with HubSpot or a similar CRM is preferred.
  • Familiarity with Gmail, Google Workspace, Microsoft Word, and Excel is preferred.
  • Prior remote experience supporting founders or C-level executives in lean teams is preferred.

Benefits

  • $500 to $700 per month compensation.
  • Part-time schedule of 20 hours per week with potential to grow.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $300 tenure bonus every 6 months.
  • $500 monthly entry raffle.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

General Virtual Assistant (with Appfolio Experience)

Wing Assistant 51-250 Professional Services

Wing is hiring a remote General Virtual Assistant in the Philippines to support a property management client with administrative operations centered on work orders, invoices, and emergency coordination.

3 hours, 57 minutes ago

Virtual Assistant - Podcast Coordinator

Workable 251-1K Internet Software & Services

We Clone You is hiring a Virtual Assistant to support a client’s podcast operations by coordinating guest outreach, episode planning, scheduling, and performance tracking.

4 hours, 12 minutes ago

Dermatology VA Team - Patient Care and Cosmetic Coordinator

Staffing For Doctors Health Care Providers & Services

A fast-paced Dermatology and Med Spa practice is hiring virtual assistants to support patient coordination, cosmetic outreach, social media, and insurance authorization workflows.

Instagram API TikTok
1 day, 2 hours ago

Medical Virtual Assistant - Orthopedic | Pain Management experience

Staffing For Doctors Health Care Providers & Services

A company is hiring a Virtual Medical Assistant to support orthopedic and pain management practices with patient coordination, administrative processing, and provider workflow management.

HIPAA
1 day, 3 hours ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers