Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Information Technology

90 open positions

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Executive Assistant (Project Management & AI Focused)

4 days, 22 hours ago

Philippines, South Africa

Part-time

Junior

Executive Assistant

Operations

ClickUp

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Assist World

IT Services

View All Jobs 90

Description

Watch meeting recordings or join live meetings when needed and distill them into accurate, prioritized action items.
Ensure every action item has a clear owner, due date, priority, project placement, and enough context for execution.
Follow through on tasks until completion and maintain momentum across projects.
Track dependencies, blockers, progress, timelines, and project plans.
Proactively update stakeholders, documents, and contractors to keep work moving forward.
Support client communication with a crisp, considerate, and confidence-building approach.
Maintain accurate project briefs, notes, wiki pages, and single-source-of-truth documents.
Own task hygiene and project organization in ClickUp, including views, statuses, priorities, due dates, and docs.
Use Slack, Microsoft Teams, Google Workspace, and AI tools daily to execute and communicate effectively.

Requirements

2+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role.
Strong customer service and client-facing experience.
Excellent written English and professional communication skills.
High attention to detail and the ability to catch small friction points others miss.
Strong project management fundamentals, including ownership, tracking, and follow-through.
A service-oriented, proactive, and considerate mindset focused on making things easier for the client.
Comfort speaking on behalf of leadership with clients and leading through documentation and async communication.
Experience using ClickUp, Slack, Microsoft Teams, Google Workspace, scheduling tools such as Cal.com or Calendly, and ChatGPT or similar AI tools.
Already AI-native and able to use AI daily for meeting summaries, drafts, action-item extraction, structured outputs, and workflow building.
Ability to use AI responsibly by validating details, maintaining confidentiality, and grounding outputs in source material.
Nice to have: experience in creative agencies, production, or marketing operations.
Nice to have: comfort working with editors and contractors in post-production workflows.
Nice to have: experience creating SOPs or improving operational systems.
Nice to have: strong writing and stakeholder-management instincts.

Benefits

Part-time remote work.
Monthly compensation of $600 to $800.
Opportunity to work closely with the founder and support a corporate video production agency serving software and tech companies.
AI-enabled workflow and modern tool stack.
Role with meaningful ownership, visibility, and cross-functional coordination.

Interested in this position?

Apply directly on the company website

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