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Executive & Admin Assistant

1 week, 6 days ago
Philippines, South Africa
Part-time
Junior
Administrative Assistant
Operations
HTML PHP
Apply Now
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services
View All Jobs 56

Description

  • Perform daily and weekly checks to ensure automations and data imports are running correctly, and log or flag any issues.
  • Apply routine website content updates using a custom PHP/HTML backend without coding.
  • Monitor and maintain marketing material stock levels across warehouse and office locations by phone and email.
  • Serve as a communication liaison between the owner and internal team members, relaying items that need attention.
  • Handle general administrative tasks using Google Workspace, including Docs, Sheets, and Gmail.
  • Manage the general company inbox by sorting messages, forwarding them to the appropriate departments, and sending holding or clarification replies as needed.
  • Act as a first filter for inbound inquiries and route buy-side and sell-side contacts accordingly.
  • Support calendar management for the owner.

Requirements

  • Strong attention to detail and consistent follow-through.
  • Ability to work independently with minimal supervision.
  • Comfortable using Google Workspace and learning new tools quickly.
  • Basic familiarity with HTML is a plus.
  • Good written English for professional email correspondence.
  • Reliable availability during EST business hours, with an approximate 9am start.
  • Long-term mindset and willingness to build a stable working relationship.
  • Experience supporting a senior executive or business owner is preferred.
  • Familiarity with AI tools or automation workflows such as Zapier or Make is preferred.
  • Prior experience in e-commerce, wholesale, or import/export environments is preferred.
  • Available for 20 hours per week initially, with the opportunity to grow into a full-time 40-hour role.

Benefits

  • Fully remote work.
  • Part-time starting schedule with a path to full-time.
  • $700–$800 per month compensation.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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