(Junior) Billing & Operations Specialist (m/w/d)

3 hours, 39 minutes ago
Full-time
Junior
Operations
Aspire Software

Aspire Software

Aspire Software specializes in vertical acquisition software, focusing on nurturing, enhancing, and growing a diverse portfolio of businesses by providing them with the necessary resources and expertise to maximize their growth potential.

Internet Software & Services
251-1K
Founded 2016

Description

  • Create, review, and send monthly invoices using Invoiced, including PDF quality checks.
  • Upload invoices to external logistics and customer-specific portals.
  • Maintain internal billing trackers for items such as hardware and web shop orders after invoicing.
  • Carry out weekly and monthly documentation in line with internal accounts receivable processes.
  • Support trade compliance research, including topics such as Intrastat numbers and product weights.
  • Upload proof-of-delivery documents and maintain Jira tickets for project billing tasks and documentation.
  • Prepare hardware billing by transferring device and quantity data into trackers and support monthly professional services billing cycles.
  • Maintain customer master data in NetSuite, including address changes, contact updates, and corrections.
  • Support data queries, quarterly reporting updates, and general operational and administrative tasks.
  • Assist with basic accounts payable tasks, including invoice checks, payment run preparation, vendor communication, and payment data maintenance.

Requirements

  • Completed commercial apprenticeship or equivalent qualification.
  • 1–3 years of professional experience in billing, accounting, operations, or administration.
  • Strong attention to detail and confidence working with structured data and Excel.
  • Very good German skills (C1+) and good English skills (B2+).
  • Reliable, organized, and process-oriented working style.
  • Confident use of digital tools and quick ability to learn new systems.
  • Experience with NetSuite, Invoiced, or similar ERP/billing systems is preferred.
  • Experience with Jira or ticket-based workflows is preferred.
  • Experience in a SaaS, tech, or logistics environment is preferred.
  • Basic knowledge of accounts receivable (AR) or accounts payable (AP) is preferred.
  • Experience with customer portals such as Tradeshift or DSV is preferred.

Interested in this position?

Apply directly on the company website

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