AOA

AOA specializes in design and development consultancy for eCommerce, AI Native, and B2B brands, focusing on large-scale Shopify migrations and creating unified commerce solutions that enhance operational efficiency and digital experiences.

Internet Software & Services

Information Technology

Founded 2019

5 open positions

Links

View All Jobs

Executive Assistant

12 hours, 4 minutes ago

United States

Part-time

Senior

Executive Assistant

Operations

ClickUp CRM HubSpot

Apply Now

AOA

Internet Software & Services

Founded 2019

View All Jobs 5

Description

Run a Daily Executive Briefing with the CEO covering calendar, priorities, decisions, inbox items, and open loops.
Own inbox triage end-to-end by filtering noise, handling routine questions, drafting replies for approval, and escalating only urgent items.
Protect the CEO's calendar by managing scheduling, preserving focus time, coordinating meetings, and pushing back on unnecessary interruptions.
Own accounts receivable coordination, including weekly aging review, payment reminders, promise tracking, consistent follow-up, and sensitive escalations.
Own accounts payable and contractor operations, including supporting the payment cycle, handling contractor payment questions, and coordinating receipts and expenses.
Serve as the administrative point of contact for the bookkeeper, CPA, legal, and insurance partners.
Coordinate internal meetings by preparing agendas, pre-reads, notes, action items, and follow-through.
Coordinate recruiting logistics, including interview scheduling, candidate communication, reference checks, and interview prep materials.
Coordinate travel and events, including flights, hotels, itineraries, conference logistics, dinners, and expense reports.
Manage SaaS subscriptions, vendor renewals, license tracking, quarterly tool audits, and stakeholder follow-up for key relationships.

Requirements

5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive.
Proven ability to own responsibilities end-to-end, operate independently, and follow through without needing to be chased.
Excellent written and verbal communication with the ability to write warmly, clearly, professionally, and in an executive-ready voice.
Strong judgment about what to handle directly, what to draft for approval, what to defer, and what to escalate.
High comfort with modern email, calendar, document collaboration, and task management tools.
Experience supporting AR, AP, contractor payments, receipts, expenses, or similar finance-adjacent workflows.
Experience coordinating with external partners such as bookkeepers, CPAs, legal counsel, insurance providers, vendors, or consultants.
Strong organizational systems for tasks, owners, due dates, decisions, and follow-through.
High discretion and trustworthiness with confidential financial, personnel, client, and strategic information.
Strong AI fluency and regular use of AI tools as part of your workflow.
Prior experience in an agency, consulting, professional services, or fast-moving small business environment (preferred).
Experience supporting a founder or CEO who wears multiple hats across sales, operations, client relationships, strategy, and team leadership (preferred).
Familiarity with platforms such as ClickUp, HubSpot, QuickBooks, Harvest, Rippling, Bill.com, Google Workspace, or similar tools (preferred).
Experience creating playbooks, templates, SOPs, or lightweight operating systems for recurring workflows (preferred).
Must be authorized to work in the United States; visa sponsorship is not available.

Benefits

Hourly rate of $35-$50/hour, based on experience.
Approximately 100 hours per month, or about 5 hours per day across AOA's 20-day work month.
Remote, US-based role.
Schedule during normal business hours in Central Time.
Opportunity to work closely with the CEO in a high-trust, high-impact role.
Opportunity to help build the executive office systems and operating rhythm as AOA grows.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

EVP Client Services - Healthcare

TDS Global Solutions 51-250 Professional Services

The EVP, Client Services - Healthcare at a global customer experience consulting provider will lead client relationships and operational performance for healthcare accounts to drive revenue, retention, and delivery effectiveness.

United States Full-time Executive Executive Assistant

34 minutes ago

Apply

34 minutes ago

US Tax Law AI Specialist (CPA / EA / CA)

Weekday 11-50 Construction & Engineering

A remote contractor role with one of our clients for a US Tax Law AI Specialist who will help evaluate and improve next-generation AI systems using expertise in federal taxation and regulatory analysis.

India Contract Senior Executive Assistant

$31k-$62k

45 minutes ago

Apply

45 minutes ago