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Personal/Virtual Assistant

6 hours, 32 minutes ago
Latin America
Full-time
Junior
Virtual Assistant
Operations
Apply Now
Zipdev

Zipdev

Zipdev specializes in connecting businesses with highly skilled remote talent from Latin America, offering a cost-effective solution for hiring software developers and virtual assistants.

Professional Services
51-250
Founded 2014
View All Jobs 25

Description

  • Manage multiple email accounts, organize communications, and maintain inbox efficiency.
  • Provide full calendar management, including scheduling meetings, resolving conflicts, and coordinating appointments.
  • Act as a gatekeeper for communications and help prioritize the client’s day-to-day and business needs.
  • Issue purchase orders to international suppliers and shipping partners under the client’s direction.
  • Enter and maintain shipment documentation in internal management and accounting systems.
  • Track shipments, purchase orders, and vendor commitments to support timely fulfillment.
  • Monitor supplier performance, pricing, and terms to ensure on-time delivery and compliance.
  • Prepare customer contracts for review and signature and maintain executed contracts in internal systems.
  • Track customer purchasing activity, contract fulfillment timelines, expiration dates, NDAs, and related documentation.
  • Maintain financial tracking spreadsheets, support cash flow tracking, and assist with reconciliation of purchasing activity, shipment records, pricing, and contract terms.

Requirements

  • 2–4 years of experience as a Personal Assistant, Virtual Assistant, Operations Coordinator, or in a similar role.
  • Excellent written and verbal English communication skills.
  • Strong proficiency with Google Workspace, especially Gmail and Google Calendar.
  • Experience managing contracts, documentation, purchasing processes, or operational workflows.
  • Highly organized with exceptional attention to detail and strong follow-through.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proactive, resourceful, and comfortable working independently.
  • Ability to remain composed under pressure and maintain confidentiality.
  • Strong desire to learn, grow, and contribute to process improvements.
  • Currently living in Latin America.

Benefits

  • Remote work Monday through Friday, 40 hours per week, with no weekends.
  • 10 business days of vacation per year.
  • 5 national holidays and 5 company holidays per year, including major year-end holidays and Zipdev Day.
  • Parental leave.
  • Health care reimbursement.
  • Active lifestyle reimbursement.
  • Quarterly home office reimbursement.
  • Payroll deduction purchase plans.
  • Longevity bonus.
  • Continuous learning bonus and access to training and professional development platforms.

Interested in this position?

Apply directly on the company website

Apply Now

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