Healthcare Administrative Virtual Assistant | Medical Records, Medicaid Billing

3 hours, 16 minutes ago
Part-time
Junior
Marketing and Growth
Winning Assistants

Winning Assistants

Winning Assistants specializes in providing HIPAA certified virtual assistants to healthcare professionals, enabling them to efficiently manage administrative tasks such as medical billing, coding, and patient communications, thereby allowing clients t...

Health Care Providers & Services

Description

  • Manage and maintain electronic medical records and client documentation.
  • Collect, organize, upload, and maintain required client records and identification documents.
  • Perform accurate data entry and keep documentation complete and organized.
  • Process Medicaid billing using standardized templates and weekly workflows.
  • Review billing documentation for completeness and accuracy.
  • Maintain compliance documentation for staff and clients and keep records audit-ready.
  • Monitor documentation requirements and flag missing or outdated records.
  • Answer incoming calls, manage email correspondence, and support general administrative operations.
  • Create and schedule social media content and design marketing materials such as brochures, flyers, and newsletters.
  • Update website information and support client communications and community engagement initiatives.

Requirements

  • Previous healthcare experience in medical records, healthcare administration, compliance, or related roles.
  • Experience with Medicaid billing is highly preferred.
  • Strong understanding of healthcare regulations, compliance requirements, and documentation best practices.
  • Experience maintaining accurate healthcare documentation and compliance records.
  • Excellent administrative, organizational, and data entry skills with exceptional attention to detail.
  • Experience using healthcare software, EMRs, or healthcare documentation systems.
  • Comfortable balancing healthcare administration, compliance, and marketing support responsibilities.
  • Basic experience with social media management, content creation, newsletters, or marketing materials is a plus.
  • Excellent written and verbal English communication skills.
  • Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding.
  • Must be available to attend video meetings with camera on when required.
  • Reliable laptop or desktop computer, stable high-speed internet (minimum 25 Mbps), noise-canceling headset, working webcam, and quiet professional workspace.
  • QuickBooks experience is preferred but not required.

Benefits

  • Dedicated HR and contractor support team.
  • Optional premium VPN access.
  • Provided HIPAA and cybersecurity training with certification.
  • Access to Top 1% VA performance training.
  • Client-approved U.S. holidays off.
  • Client-approved paid or unpaid time off.
  • Access to templates, workflow guides, productivity tools, and SOP support.
  • Optional performance-based incentives, bonuses, or increased hours.

Interested in this position?

Apply directly on the company website

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