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Partner Executive Assistant

2 hours ago
Philippines
Full-time
Senior
Executive Assistant
Operations
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 281

Description

  • Provide high-level executive support by managing complex calendars, coordinating meetings, and preparing for important meetings.
  • Coordinate international travel, itineraries, accommodations, and related logistics.
  • Serve as the primary point of contact for internal and external communications and manage confidential correspondence.
  • Handle sensitive business and personal information with discretion and professionalism.
  • Conduct research on trends, best practices, and comparative data, and present findings in actionable reports.
  • Prepare financial summaries, invoices, payment tracking, and expense records.
  • Organize and maintain files, documents, records, and other administrative materials.
  • Manage data entry tasks such as preparing lead lists, transcribing audio, and compiling meeting minutes.
  • Independently coordinate work and personal tasks, monitor projects, and track deliverables.
  • Draft emails, presentations, reports, and other communications while managing inboxes and follow-ups.

Requirements

  • 5+ years of experience as an Executive Assistant supporting C-suite executives such as CEOs or COOs.
  • Experience in a Fortune 500 or similarly high-paced environment is preferred.
  • Bachelor's degree from a university, preferably from a Big 4 university.
  • Exceptional written and verbal English communication skills at C1-C2 level; native or near-native fluency is required.
  • Excellent phone, email, and instant messaging communication skills.
  • Tech-savvy with familiarity in desktop sharing, cloud services, VoIP, MS Office, and Google Workspace.
  • Knowledge of online calendars and scheduling tools such as Google Calendar.
  • Strong organizational and time-management skills with the ability to manage multiple priorities.
  • Exceptional attention to detail and a high level of professionalism.
  • Proven ability to work independently in a remote setting and a willingness to be trained.
  • Availability to work US hours on a graveyard shift, 40 hours per week.
  • Technical setup including a USB noise-cancelling headset, working webcam, computer with at least 1.8 GHz processor and 4GB RAM, and internet speeds of at least 25 Mbps primary and 10 Mbps backup.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Paid training and ongoing upskilling opportunities.
  • 100% work-from-home setup.
  • Job security and stability.
  • Opportunities for career growth.
  • Supportive and inclusive team culture.
  • Holiday and overtime pay.

Interested in this position?

Apply directly on the company website

Apply Now

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