Executive Assistant with Construction Industry Background

2 hours, 4 minutes ago
Full-time
Senior
Operations
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised

Description

  • Manage executive calendars, schedule meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations for construction projects.
  • Handle confidential information with discretion and support compliance with industry regulations.
  • Organize and maintain project documentation, contracts, and permits.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams.
  • Monitor project timelines and deliverables and provide status updates to executives.
  • Research construction materials, vendors, and industry best practices.
  • Manage expense reports and assist with budget tracking for construction projects.
  • Maintain the executive’s electronic and physical filing systems.
  • Perform general administrative tasks to support the executive team.

Requirements

  • Minimum of 3 years of experience as an Executive Assistant to C-level executives such as CEOs or COOs.
  • At least 3 years of experience in an executive assistant or similar administrative role.
  • Bachelor’s degree in Business Administration or a related field preferred.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills in reading, writing, and speaking.
  • Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
  • Familiarity with project management software.
  • Ability to work independently and manage multiple tasks with high accuracy.
  • Tech-savvy with knowledge of cloud-based systems and virtual communication tools.
  • USB headset with noise cancellation, working webcam, and a computer with at least a 1.8 GHz processor and 4GB RAM.
  • Reliable internet connection with at least 25 Mbps cable service and a 10 Mbps backup connection.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Paid training.
  • 100% work-from-home setup.
  • Upskilling opportunities and career growth.
  • Holiday and overtime pay.
  • Job security and stability.
  • Inclusive, supportive, and fun work environment.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Program Manager - Founders Office

Drivetrain 11-50 Capital Markets

Drivetrain is hiring a Program Manager for its CEO’s Office to oversee customer implementation activities, coordinate cross-functional delivery, and support strategic initiatives that improve customer success.

Agile
19 minutes ago

Executive Assistant

Outsourced Staff 11-50 Professional Services

Remote Virtual Executive Assistant role supporting the General Manager of an established South East NSW environmental services company with administrative, communication, project coordination, and research support across multiple businesses.

Monday.com
49 minutes ago

Administrative Support

Pingwind 51-250 Internet Software & Services

PingWind is hiring a remote Administrative Support professional to help manage executive and office operations for federal government work, ensuring tasks, correspondence, and coordination are handled accurately and on time.

Cybersecurity System Design
49 minutes ago

Communications Director and Staff Director

Bluesky Internet Software & Services

CARMA is hiring a remote Communications Director and Staff Director to lead external communications and support organizational operations for its AI safety and governance mission.

49 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers